Have complete control over your Intranet, and its content, by selecting what applications will be available to your 

Intranet’s system members. 

 

Within this area, the System Administrator, or another User who has been entrusted with the responsibility of 

maintaining and managing this application, is able to turn applications on or off within the Intranet. 

 

If an application is turned off, Users from that point on are unable to create that Application within the Content 

Browser; however, those applications that already exist will remain untouched.

 

The Application Administration is one of the four applications located within the System Tools section. 

 

 

 

Viewing Applications

 

Note: If you are not a System Administrator, you must have at least the Read access right within this application 

to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1. Within the Contents Browser, click on the plus sign (+) next to System Tools.

           

     2.  Within the Contents Browser, click on Application Administration listed below System Tools.

    

Note: Applications are listed as well as whether the application is turned on or off.

 

          

 

 

 

 

Turning Applications On/Off within the Intranet

 

This feature allows the System Administrator, or another User who has been given this responsibility, control 

over what applications are created and implemented within the Intranet.

 

Applications will be on by default.  If an application is turned off, Users from that point on are unable to create 

that Application within the Intranet; however, those applications that already exist will remain untouched.

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within 

this application to perform this function.  Contact your System Administrator or someone who has Administrator 

privileges in this area.

 

1. Within the Contents Browser, click on the plus sign (+) next to System Tools.

           

    2.  Within the Contents Browser, click on Application Administration listed below System Tools.

           

    3.  From the Available Applications area, select on or off for the application.

     

Note: Applications will be on by default.

 

Note: Once an Application is turned off, system members will no longer be able to create it.

 

    4.      Click Save.

 

 

 

Removing Applications from the Intranet

 

Use caution when removing an application from the system.  Removing an application will 

remove all existing applications, as well as deleting the information contained within that application, 

including personal applications that have been created by Users.

 

Note: If you are not a System Administrator, you must have at least the Read, Post and Modify access rights 

within this application to perform this function.  Contact your System Administrator or someone who has 

Administrator privileges in this area.

 

1. Within the Contents Browser, click on the plus sign (+) next to System Tools.

           

    2.  Within the Contents Browser, click on Application Administration listed below System Tools.

           

    3.  From the Available Applications area, click the Remove button next to the application that is to be 

         removed from the Intranet.

     

Note: The Warning dialog appears.

 

Note: Removing an application will remove all existing applications, as well as deleting the information 

contained within that application, including personal applications that have been created by Users.

 

    4.     Click Ok on the dialog.  

 

    5.  Click Save.

 

 

Add New Custom Contact Fields

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within 

this application to perform this function.  Contact your System Administrator or someone who has Administrator 

privileges in this area.

 

1. Within the Contents Browser, click on the plus sign (+) next to System Tools.

           

    2.  Within the Contents Browser, click on Application Administration listed below System Tools.

           

    3.  From the Available Applications area, click the Settings button next to the Contact Manager 

         application.

     

Note: The Custom Contact Fields dialog appears.

 

4.  Click the Add New Custom Contact Field button.

 

5. Within the Select a name for the New Custom Contact Field, enter the name of the new field 

to be added to the Create New Contact data page.

 

      6.      Click Save.

 

       Note:  To Remove. Add new or Rename Custom Contact Fields, select the Settings button again and 

        select the Custom Contact Field to be modified.

 

 

 

Add or Delete Customized Event Types within Calendar Applications

 

Customize your own Calendar Event Types to be used when adding events to any Calendar Application 

that is created within the system. The Event Types that exist now are: Company Event, Company Meeting, 

Company News, Conference Call, General Event, Project Status, Task. 

 

Note: If you are not a System Administrator, you must have at least the Read, Post and Modify access rights within 

this application to perform this function.  Contact your System Administrator or someone who has Administrator 

privileges in this area. 

 

1. Within the Contents Browser, click on the plus sign (+) next to System Tools.

           

    2.  Within the Contents Browser, click on Application Administration listed below System Tools.

           

    3.  From the Available Applications area, click the Settings button next to the Calendar 

         application.

     

Note: The Settings dialog appears.

 

4.  Click Add Event Type.

 

Note: The Add Event Type dialog appears.

 

5.  Within the Icon Filename field, enter the name of the image file that is to be added or click the Browse 

button to select the file from your local system and click Open.

 

6.  Within the Event Type field, enter the name of the Event Category that is to be added.

 

      7.      Click Upload.

 

      Note:  The new Event Type is now displayed within the list.

 

      Note: To Delete a custom Calendar Event Type, check the checkbox next to the event type and click Delete.

 

 

 

Add and Assign User and Group Access Rights to the Application Administration area

 

If the System Administrator wants other System Members to have access to the Application Administration  

application, User or Group Access Rights must be assigned to it. 

 

Follow the instructions below to assign User or Group Access Rights to the Application Administration application.

 

Note: If you are not a System Administrator, you must have at least the Admin access right within this application to 

perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

Note: When assigning User or Group Access Rights to the Application Administration application, the User or 

Group to be assigned must have at least the Read access right within the System Tools main section, before 

any access rights can be assigned to the Application Administration application itself. The following steps 

will take you through both functions.

 

1.       Within the Contents Browser, click on the lock located next to the System Tools section.

    

Note: If you are unable to perform step 1, then you are unable to assign User or Group access rights to the 

System Tools section.

 

2.       Click on the Access Rights tab.

    

Note: Make sure the User or Group that is to be assigned access rights is listed with at least the Read access 

right.  If the User or Group is not listed and must be assigned access rights, proceed to step 3. If the User or 

Group is listed with at least the Read access right, proceed to step 9.

 

3.       Click Assign User Rights or Assign Group Rights.

     

Note: The Assign Access Rights dialog appears.

     

4.       Check the checkbox next to the User(s) or Group(s) to be assigned Access Rights within the System Tools 

section.  These Users or Groups may then be assigned access to any of the Sections or Applications that exist 

below this section.

     

Note: You may check more than one User or Group, if they are to be assigned the same access rights.

 

5.       Within the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate 

Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this folder.  

    

Note: To assign these same User or Group Access Rights to all Sections and Applications that exist within the  

System Tools section, check the       Apply Access Rights to Section Contents checkbox on the dialog.  Users or 

Groups that must have different access rights within certain Sections and Applications must be manually changed.  

This is done by clicking on the Section or Application's lockwithin the Content Browser.

 

6.       Click Save on the dialog.

 

Note: The User(s) or Group(s) is now added to the list of Users within the Access Rights area with the assigned 

permissions visible.

 

Note: You may repeat steps 3 through 6 to continue to assign Users and Groups access rights within this section.

 

7.       If you would like to change the Access Rights assigned to the User once they have been added to this section, 

simply click on the User or Group within the list.

 

Note: The Permissions dialog for that User or Group appears with the current assigned access rights.

 

8.       Reassign the User or Group access rights and click Save on the dialog.

 

Note: The User or Group is now reassigned access rights within the list.

 

Note: The User or Group has now been assigned Access Rights within the System Tools folder, and can be 

assigned access rights within the Application Administration application or any other Application or Section 

that exists below the System Tools section.

 

Note: Proceed to assign the User or Group access rights within the Application Administration application.

 

Note: If you are not the System Administrator, you must have the Admin privilege in the User Administration  

application to assign User or Group Access Rights.

 

9.       Click the plus sign (+) next to System Tools.

10.  Within the Contents Browser, click on the lock located next to the Application Administration application,  

which is listed below System Tools.

 

Note: If you are unable to perform steps 9 and 10, then you are unable to assign User or Group access rights 

to the Application Administration application.

 

11.   Select the Access Rights tab.

 

Note: If no Users or Groups have been given access rights to the Application Administration application, there 

will be no Users or Groups listed.

 

Note: Users or Groups that have already been added to the Application Administration application may be 

viewed in several ways.  For example, click Show All to list both Users and Groups that have access; 

click Show Users to list only Users who have access; click Show Groups to list groups of Users who have access.

 

12.  If you would like to change the Access Rights assigned to the User, simply click on the User or Group within the 

      list.

 

Note: The Permissions dialog for that User or Group appears with the assigned access rights.

 

13. Reassign the User or Group access rights and click Save on the dialog.

 

Note: The User or Group is now reassigned access rights.

 

14. If you would like to assign another user access rights, click Assign User Rights or Assign Group Rights.  

 

Note: If a User belongs to a group that has already been assigned Access Rights, you may override their group 

access rights by assigning them individual User rights to the Section or Application.

 

Note: The Assign Access Rights dialog appears. 

 

15.  Check the checkbox next to the User(s) or Group(s) that is to be assigned Access Rights within the 

Application Administration application.

 

Note: You may check more than one User or Group, if they are to be assigned the same access rights.

 

16.  Within the User Permissions or Group Permissions area, check the Allow checkbox next to the appropriate 

Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this area. For more 

information on Access Rights, refer to Assigning User Access Rights.

 

17.  Click Save on the dialog.

 

Note: The User(s) or Group(s) is now added to the Application Administration access rights area with the assigned 

permissions visible.

 

 

 

 

Modifying Application Administration Properties

 

Here you are able to change the name of the Application Administration application, or choose another Icon for it. 

Both changes will be visible within your Content Browser.  The name you select for the Application Administration 

should be intuitive enough so that it is immediately recognizable.

 

Warning: Be aware that if you change the name of the Application Administration application within your Intranet, 

it will not correspond with the Intra.Net™ Help Guide, which may create confusion when seeking help.

 

Note: If you are not the System Administrator, you must have at least the Admin access right within the User 

Administration application to perform this function.

 

1.       Within the Contents Browser, click on the plus sign (+) sign next to System Tools.

     

2.       Within the Contents Browser, click on the lock located next to the Application Administration area.

     

3.       Select the Properties tab.

     

Note: Here you are able to modify the Application Administration’s Name, as well as select an icon for the 

application.

 

4.       Within the Name field, enter a new name for the Application Administration and/or select a new icon.

    

5.       Click Save Changes.

 

Note: The Application Administration name and icon are now modified within your Content Browser.