There are two different areas within the Intranet where a System Administrator or another Administrator can assign a User or Group access rights.  The first area where Users or Groups can be assigned access rights is at the Intranet Root (Company Headlines section).   In order for Users to be able to create Applications and Sections within the Content Browser, the System Administrator must select which Users should be given this responsibility.  Refer to Assigning User Access Rights to the Company Headlines Section (Root) for detailed information and instructions on this procedure.

 

Once Applications and Sections have been created, this becomes the second area where Users or Groups can be assigned access rights.  In order for Users and Groups to be able to read, post, or modify documents/files/images/links/events/etc within Applications and Sections, the System Administrator or an Administrator must assign these areas User or Group Access Rights.  Refer to Assigning User Access Rights to an Application or Section below for detailed information and instructions on this procedure.

 

The only area within the Intranet Content Browser that cannot be assigned User Access Rights is a User’s My Section area.   This section is completely private, only accessible by the User that it was intended for.

 

If a Section or Application is added to the: Company Headlines section, System Tools section or simply a regular Section; the new sub- Section or Application will inherit the Access Rights that already exists  within its parent section. So if the child section or application is to have different rights than its parent section, this must be manually changed by denying the User or Group rights.  This is done by clicking on the Section or Application's lockwithin the Content Browser.

 

A Lock listed next to an Application or Section within the Content Browser indicates you have been given the Administrator privilege within that area and are able to assign User Access Rights to individual Users, as well as Groups of Users within that particular area.

 

User and Group Access Rights cannot be assigned to a Section's sub - Sections and Applications, if no access rights have been assigned to the main or parent Section.  This rule applies to both the Company Headlines and System Tools sections.  If the Apply Access Rights to Section Contents link is implemented, it will assign the parent section's User and Group access rights to all its child sections and applications.

 

Deleting a User or Group from a Section or Application's Access Rights area, only denies the User or Group access rights to this section and its contents, it does not delete the User or Group from the Intranet.  This applies to all Sections and Applications when assigning or denying Access Rights.

 

 

 

 

 

 

Assigning User and Group Access Rights to the Company Headline Section (Root)

 

Assigning User access rights (Read, Post, Modify or Admin) to your Company Headlines section (Root) is very important as it allows certain System Members the ability to add Applications and Sections, among other tasks, within the Content Browser.

 

The selection process of who is assigned Read, Post, Modify, or Admin access rights at the Company Headlines section (Root) is very important, and should be assigned to System Members who can be trusted with this responsibility; otherwise, the organization of the Content Browser could be jeopardized.

 

Note: You must assign a User or Group at least the Read access right within the Company Headline section, before you can assign access rights to any of its Sub - Sections or Applications. 

 

Note: If you are not a System Administrator, you must have at least the Admin access right within this section to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

Note: If a Section or Application is added to the: Company Headlines section, System Tools section or simply a regular Section; the new sub- Section or Application will inherit the Access Rights that already exists  within its parent section. So if the child section or application is to have different rights than its parent section, this must be manually changed by denying the User or Group rights.

 

The following explains what each Access Right would allow Users or Groups at the Company Headlines section (Root) once assigned:

 

ü       Read – assigning a User the Read access right at the Company Headline section allows the User to read the Company Headline page and if applied to its contents, read the Sections and Applications that exist there.

 

ü       Post – assigning a User the Read and Post access rights at the Company Headline section allows the User to also create Sections and Applications within the Section Contents of the Company Headline section, the ability to edit the Company Headline page, and if applied to its contents, post within the Sections and Applications that exist there. 

 

ü       Modify – assigning a User Read, Post and Modify access rights at the Company Headline section, allows the User to perform the above functions, as well as the ability to delete, rename, cut, copy and paste information within the Company Headline - Section Contents area, and if applied to its contents, read, post and modify within the Sections and Applications that exist there.

 

ü       Admin – assigning a User the Admin access right at the Company Headline section, allows the User to perform the above functions, as well as the ability to assign User and Group Access Rights to the Company Headline section.   The User is given access to Section Contents, Access Rights and Properties.  This ability is very important, and should be assigned to System Members who can be trusted with this responsibility; otherwise, the organization of the Company Headline section could be jeopardized. If the Admin right is applied to its contents, the same abilities apply to the Sections and Applications that exist within the Company Headlines section.

 

 

Follow the instructions below to assign User or Group Access Rights to the Company Headline section.

 

Note: If you do not see the Company Headline lock in your Content Browser, then you are unable to perform this function.

 

Note: You must assign at least the Read access right to a User or Group within the Company Headline section, before you can assign access rights to any of its Sub - Sections or Applications. 

 

1.       Within the Content Browser, click on the lock located next to Company Headline.

2.       Select the Access Rights tab.

 

    Note: If Users or Groups are listed, they have been given Access Rights to the Company Headline section.

 

Note: The All Users and Admin Users groups are automatically added to the Company Headlines section Access     Rights area for you.  You may use these groups or you may implement your own system.  They have been added for  your convenience.

 

Note: Assigning a User individual Access Rights, will always override any Group rights that the User may already have within a Section or Application.

 

Note: Deleting a User or Group from the Company Headlines Access Rights area, only denies the User or Group access rights to this section and it's contents, it does not delete the User or Group from the Intranet.  This applies to all Sections and Applications when assigning or denying Access Rights.

 

Note: If Users or Groups have already been added to the Company Headline section, you may view them in different ways.  For example, click Show All which will list both individual Users and Groups that have been assigned access, or you may click Show Users which will list only individual Users who have been given access, or you may click Show Groups which will list only User Groups who have been given access.

 

3.       Click Assign User Rights or Assign Group Rights.  

 

Note: The Assign Access Rights dialog appears. 

 

4.       Check the checkboxes next to the User(s) or Group(s) that are to have Access Rights at the Company Headline section.

 

Note: You may check more than one User or Group if they are to have the same access rights.

 

5.       To assign these Users and Groups access rights, from the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the Users or Groups are to have within this section.

6.       Click Save on the dialog.

 

Note: The Users and Groups are now added to the Access Rights area with the assigned permissions visible.

 

7.       If you would like to change the Access Rights assigned to the User or Group, simply click on the User or Group within the list.

 

Note: The Permissions dialog for that User or Group appears with the assigned access rights.

 

8.       Reassign the User or Group access rights and click Save on the dialog.

 

Note: The User or Group is now reassigned access rights.

 

Note: Assigning Access Rights to Users or Groups within the Company Headline section will not automatically assign access rights to sections and applications that exist within the Company Headline section. 

 

9.       To assign Users and Groups the same access rights within all the Sections and Applications that exist within the Company Headline section, check the checkboxes next to the Users or Groups that are to have the same access rights within all Sections and Applications that exist within the Company Headlines section, and then click Apply Access Rights to Section Contents.  

 

Note: If certain Users and Groups are to have different access rights within certain Sections and Applications, these access rights must be manually changed by accessing that particular Section or Application Lock. Refer to Denying or Modifying User or Group Access Rights within a Section or Application below for details. 

 

 

 

 

 

Assigning User or Group Access Rights to Sections and Applications within Company Headline Section

 

Follow these instructions if an Application or Section, located within the Company Headlines section, is to have different User or Group Access Rights than the main Company Headlines section.

 

Note: If you are not a System Administrator, you must have at least the Admin access right within this section to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

 

Assigning the following access rights to Users or Groups within Applications and Sections will allow them the following privileges:

 

Four different User Access Rights exist: Read, Post, Modify and Admin.

 

ü       Read - view documents/files/images/links/events/contacts/etc within a Section or Application.

 

ü       Post - add new documents/files/images/links/events/contacts/etc to a Section or Application.

 

ü       Modify - edit any existing documents/files/images/links/events/contacts/etc within a Section or Application but unable to post new documents.

 

ü       Admin - The User is given Administrator privileges for a particular Section or Application allowing them complete control over documents/files/images/links and assigning Users Access Rights in that particular area. This User becomes an a Section or Application Administrator.

 

 

Permissible User Access Right Combinations

 

ü       Read - allows the User to only view items within a Section or Application, the User is unable to post and modify new and existing items.

 

ü       Read – Post  - allows the User to view and post new items within a Section or Application but the User is unable to modify existing items.

 

ü       Read – Modify - allows the User to view and modify existing items within a Section or Application but the User is unable to post new items.

 

ü       Read – Post – Modify - allows the User to view, post and modify new and existing items within a Section or Application.

 

 

    

      Note: If a Section or Application is added to the: Company Headlines section, System Tools section or   

      simply a regular Section; the new sub - Section or Application will inherit the Access Rights that already     

      exists within its parent section. So if the child section or application is to have different rights than it's parent 

      section, this must be manually changed by denying the User or Group rights. 

 

Note: When assigning User or Group Access Rights to the Sections and Applications that exist within the Company Headline section, the User or Group to be assigned, must have at least the Read access right within the Company Headline main section, before any access rights can be assigned to any of its Sections or Applications. The following steps will take you through both functions.

 

 

1.       Within the Content Browser, click on the lock located next to the Company Headline section.

 

Note: If you are unable to perform step 1, then you are unable to assign User or Group access rights to the Company Headline section; therefore, ask your System Administrator to check whether the User or Group has been assigned at least the Read access right at the Company Headlines section.  If you are able to perform this function, proceed to Step 2.  If this function has been done for you by the System Administrator or an Administrator, you may proceed to Step 9.

 

2.       Click on the Access Rights tab.

 

Note: Make sure the User or Group that is to be assigned access rights is listed with at least the Read access right.  If the User or Group is not listed and must be assigned access rights, proceed to step 3.  If the User or Group is listed with at least the Read access right, proceed to step 9.

 

3.       Click Assign User Rights or Assign Group Rights.

 

Note: The Assign Access Rights dialog appears.

    

4.       Check the checkbox next to the User(s) or Group(s) to be assigned Access Rights within the Company Headline section.  These Users or Groups may then be assigned access to any of the Sections or Applications that exist below this section.

 

Note: You may check more than one User or Group, if they are to be assigned the same access rights.

 

5.       Within the User Permissions or Group Permissions area, check the Allow checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) are to have within this folder.  

      Note: To assign these same User or Group Access Rights  to all Sections and Applications that exist within the Company Headline section, check the Apply Access Rights to Section Contents checkbox on the dialog (the My Section and System Tools sections are exempt from this action.).  Users or Groups that must have different access rights within certain Sections and Applications must be manually changed.  This is done by clicking on the Section or Application's lockwithin the Content Browser.

 

6.       Click Save on the dialog.

 

Note: The User(s) or Group(s) are now added to the list of Users within the Access Rights area, with the assigned permissions visible.

 

Note: You may repeat steps 3 through 6 to continue to assign Users and Groups access rights within this section.

 

7.       If you would like to change the Access Rights assigned to the User or Group once they have been added to this section, simply click on the User or Group within the list.

 

Note: The Permissions dialog for that User or Group appears with the current assigned access rights.

 

8.       Reassign the User or Group access rights and click Save on the dialog.

 

Note: The User or Group is now reassigned access rights within the list.

 

Note: The User or Group has now been assigned Access Rights within the Company Headline section, and can be assigned access rights within the Sections and Applications that exist within the Company Headline section.

 

Note: Proceed to Step 9 to assign Users and Groups access rights within the Sections and Applications that exist within the Company Headlines section.

 

Note: If you are not the System Administrator, you must have the Admin privilege in the Company Headline section to assign User or Group Access Rights.

 

      

9.      Within the Content Browser, click on the locklocated next to the Section or Application listed below Company Headline.

 

Note: If you are unable to perform Step 9, then you are unable to assign User or Group access rights to this Section or Application.

 

10.   Select the Access Rights tab.

 

Note: There may be groups of Users or Users that have already been assigned access rights within this area, you may adjust their rights in accordance to the Section or Application they are in or you may delete them from this area if they are not to have access within this area.   All Users and Admin Users groups are automatically added to the Company Headlines section Access Rights area for you.  You may use these groups or you may implement your own system.  They have been added for your convenience.

 

Note: If no Users or Groups have been given access rights to the Section or Application, there will be no Users or Groups listed.

 

Note: Users or Groups that have already been added to the Section or Application may be viewed in several ways.  For example, click Show All to list both Users and Groups that have access; click Show Users to list only Users who have access; click Show Groups to list groups of Users who have access.

 

11. If a User or Group has access rights within the parent section but has not been added within its sub-sections or applications, click Assign User Rights or Assign Group Rights to add the User or Group to the area.  

 

Note: The Assign Access Rights dialog appears. 

 

12.   Check the checkbox next to the User(s) or Group(s) that are to be assigned Access Rights within the Application or Section.

 

Note: You may check more than one User or Group, if they are to be assigned the same access rights.

 

13.   Within the User Permissions or Group Permissions area, check the Allow checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this area.

Note: To assign these same User or Group Access Rights  to all Sections and Applications

       that exist within the Company Headline section, check the Apply Access Rights to Section Contents checkbox on the  dialog (the My Section and System Tools sections are exempt from this action.).  Users or Groups that must have different access rights within certain Sections and Applications  must be manually changed.  This is done by clicking on the Section or Application's lockwithin the Content Browser.

 

14.   Click Save on the dialog.

 

Note: The User(s) or Group(s) is now added to the Section or Application’s access rights area with the assigned permissions visible.

 

15.   If you would like to change the Access Rights assigned to the User or Group, simply click on the User or Group within the list.

 

Note: The Permissions dialog for that User or Group appears with the assigned access rights.

 

16.   Reassign the User or Group access rights and click Save on the dialog.

 

Note: The User or Group is now reassigned access rights.

      Note: If you do reassign Users and Groups Access Rights, and these rights are to trickle down to     

      other Sections and Applications that exist within this Section, make sure to check the checkboxes     

      next to the specific Users or Groups, and then click Apply Access Rights to Section Contents.

1.       Within the Content Browser, click on the lock located next to the Application or Section where you must deny a User or Group access rights.

 

Note: If you are unable to perform step 1, then you are unable to assign or deny a User or Group access rights within this Application or Section.  

 

2.       Click on the Access Rights tab.

 

Note: At this point you may deny any Users or Groups access rights that are listed within this Application or Section.

 

3.       If you would like to deny Access Rights assigned to the User or Group, simply click on the User or Group within the list.

 

Note: The Permissions dialog for that User or Group appears with the current assigned access rights.

 

4.       Beneath the Deny column, deny the User or Group the Read, Post, Modify or Admin access right and then click Save on the dialog.

 

Note: The User or Group is now denied the selected access rights within the Section or Application.

   

Note: Users or Groups that have already been added may be viewed in several ways.  For example, click Show All to list both Users and Groups that have access; click Show Users to list only Users who have access; click Show Groups to list groups of Users who have access.

 

      Note: If you are within a Section and you would like these access rights to trickle down to other      

      other Sections and Applications that exist within this Section, make sure to check the checkboxes     

      next to the specific Users or Groups, and then click Apply Access Rights to Section Contents.

1.       Within the Content Browser, click on the lock located next to the Application or Section where you must delete a User or Group access rights.

 

Note: If you are unable to perform step 1, then you are unable to assign, deny or delete a User or Group access rights within this Application or Section.  

 

2.       Click on the Access Rights tab.

 

Note: At this point you may deny any Users or Groups access rights that are listed within this Application or Section.

 

3.       Check the checkbox next to the User or Group that is to be deleted from this particular Section or Application. 

  

4.       Click Delete.

 

Note: The User or Group is now deleted and denied access to this particular Section or Application.