The Bulletin Board application is a centralized location to easily store and collect ideas, opinions, and suggestions within your Company on important work issues and projects. A private electronic message center.  Locate threads of discussions easily by using keyword searches to locate postings - search the author's name, article title or main text.  The posting date, time, and author are listed for your quick reference.

 

The Bulletin Board application is made up of three forms of communication: Topic, Thread, and Reply. 

 

Topic: A Bulletin Board Topic is the main area of discussion, which is made up of threads and replies.  The topic should prompt users to post threads and replies in response to it. 

 

Thread: A Thread is a message or comment posted in response to the main topic.

 

Reply: A Reply is a message posted in response to a thread.

 

 

 

Creating a Bulletin Board Application

 

Note: If you are not an Administrator, and you wish to add this application to the Company Headline section, you must have at least the Read and Post access right at the Company Headline section (Root).

 

Note: If you are not an Administrator, and you wish to add this application to a Section that exists within the Company Headlines section, you must have at least the Read access right at the Company Headline section (Read), and at least Read and Post at the Section.

 

1. Within the Content Browser, click on the Create button located to the top right.

 

Note: The Create New Application dialog appears.

 

2. Select Bulletin Board from the Create: drop-down menu.

     

    3.  Within the Name field, enter a name for the Bulletin Board application.

 

Note: The Name of the application should also be clear to other User’s who read it.

 

4. Click the Browse button.

 

Note: The Choose Folder dialog appears.

 

5. Now you must decide where the application will be situated within the Intranet. This depends on what access rights you have been given and where you would like the application to be located.  Therefore, follow the instruction below within the Choose Folder dialog, according to the instance that applies to your situation:

 

ü       If you have been given at least the Read and Post access rights at the Root of the Intranet, you are able to add the application to the Root and to any Section that you have Read and Post.  Click on Company Headlines to have the application sit at the root of the Content Browser or click on the desired Section to add the application there. 

 

ü       If you have been given at least the Read and Post access rights at the Root of the Intranet, and you would like to add the application to a Section, you may have to locate the Section as it may be hidden within another Section.  Therefore, you must click on the Section’s plus sign (+) to expand its contents. Once you have located the Section, click on it to save the application there.

 

ü       If you have the Read right only at the root, you can only add the application to your My Section area.  Click on My Section within the Choose Folder dialog to save it there.

 

Note:  Remember, an Application cannot be added to another application.

 

6. From the list of icons available, select an icon that you feel best suits the Bulletin Board application.

          

    7.  If you would like to create a personal shortcut to the application, check the Include in Quickbar checkbox.

 

Note: The Quickbar allows you to set your own personal shortcuts to frequently accessed Applications rather than navigating throughout the Content Browser to access them.  A Shortcut is your own personal quick link that no other system member is able to view.  Once the shortcut is created it is located on one of the left Containers that you created; the container depends on which one you select from the drop-down menu. If you have not created containers and would like to, refer to Quickbar Settings - Create a Container on Your Quickbar within the Help Guide.

 

8. From the drop-down menu, select the Container you would like the shortcut to be placed on.

         

    9.  Click Save.

 

Note: If you have saved the Application to the wrong location within the Content Browser, you must have at least the Read, Post and Modify access right within the Section to delete the application.

 

Note: The Application is now added to the Content Browser, as well as the Quickbar link within the chosen location.

       

 

 

 

Assign User and Group Access Rights to a Bulletin Board Application

 

If System Members are to have access to the Bulletin Board Application, you must assign User or Group Access Rights.  Follow the instructions below to assign User or Group Access Rights to the Bulletin Board Application.

 

Assigning the following access rights to Users or Groups within Applications will allow them the following privileges:

 

Four different User Access Rights exist: Read, Post, Modify and Admin.

ü       Read - view documents/files/images/links/events/contacts/etc within a Section or Application.

ü       Post - add new documents/files/images/links/events/contacts/etc to a Section or Application.

ü       Modify - edit any existing documents/files/images/links/events/contacts/etc within a Section or Application but unable to post new documents.

ü       Admin - The User is given Administrator privileges for a particular Section or Application allowing them complete control over documents/files/images/links and assigning Users Access Rights in that particular area. This User becomes a Section or Application Administrator.

 

Permissible User Access Right Combinations

 

ü       Read  - allows the User to only view items within a Section or Application, the User is unable to post and modify new and existing items.

ü       Read – Post  - allows the User to view and post new items within a Section or Application but the User is unable to modify existing items.

 

ü       Read – Modify - allows the User to view and modify existing items within a Section or Application but the User is unable to post new items.

 

ü       Read – Post – Modify - allows the User to view, post and modify new and existing items within a Section or Application.

 

Note: As a security measure, you are unable to assign Access Rights to any applications that exist or are added to your My Section area.  You are the only User that is able to see the information that is stored here.  

 

Note: If you are not a System Administrator, you must have at least the Admin access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       First, you must locate the Bulletin Board Application within your Content Browser.  The location depends on whether you saved the Bulletin Board Application to a Section or to the Root section (Company Headlines) of your Intranet.  If you saved the Bulletin Board Application to a Section, click its plus sign, otherwise, it should be visible within your Content Browser.

2.       Within the Content Browser, click on the lock  icon located next to your Bulletin Board Application.

3.       Make sure the Access Rights tab is selected.

 

Note: The application you have currently accessed has automatically inherited its Access Rights from its parent section.

 

Note: The All Users and Admin Users groups may be automatically added to this section or application.  You may use these groups or you may implement your own system.  They have been added for your convenience.

 

Note: If a User belongs to a group that has already been assigned Access Rights, you may override their group access rights by assigning them individual User rights to the Section or Application. 

 

Note: If Users or Groups have already been added to this Bulletin Board Application, you may view them in several ways.  For example, click Show All to list both individual Users and Groups that have been assigned access or click Show Users to list only individual Users who have been given access or click Show Groups to list only User Groups who have been given access.

 

4.       Click Assign User Rights or Assign Group Rights.  

 

Note: The Assign Access Rights dialog appears. 

 

Note:  All Users and Groups of the Intranet are listed.

 

Note: When assigning User or Group Access Right s to a Section or Application that exists within the Company Headline section, the User or Group to be assigned, must have at least the Read access right within the Company Headline main section, before any access rights can be assigned to any of its Sections or Applications.  If you do not have this ability, contact your System Administrator.

 

5.       Check the checkbox next to the User(s) or Group(s) that is to be assigned Access Rights within the Bulletin Board Application.

 

Note: You may check more than one User or Group, if they are to be assigned the same access rights.

 

6.       Within the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this area. For more information on Access Rights, refer to Assigning User Access Rights.

7.       Click Save on the dialog.

 

Note: The User(s) or Group(s) is now added to the Access Rights area with the assigned permissions visible.

 

8.       If you would like to change the Access Rights assigned to the User, simply click on the User or Group within the list.

 

Note: The Permissions dialog for that User or Group appears with the assigned access rights.

 

9.       Reassign the User or Group access rights and click Save on the dialog.

 

Note: The User or Group is now reassigned access rights.

 

 

  

 

Modifying Your Bulletin Board Application Properties

 

Here you are able to change the name of the Bulletin Board Application or choose another Icon for it.  Both changes will be visible within your Content Browser.  The name you select for the Bulletin Board Application should be clear so that other Users are able to recognize it.

 

Note: If you are not a System Administrator, you must have at least the Admin access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       First, you must locate the Bulletin Board Application within your Content Browser.  The location depends on whether you saved the Bulletin Board Application to a Section area or to the Root area (Company Headlines) of your Intranet.  If you saved the Bulletin Board Application to a Section area, click its plus sign (+), otherwise it should be visible within your Content Browser.

     

2.       Within the Content Browser, click on the lock icon located next to your Bulletin Board Application.

     

3.       Select the Properties tab.

     

Note: Here you are able to modify the Bulletin Board Application’s Name, as well as select an icon for the application.

 

4.       Within the Name fiend, enter a new name for the Bulletin Board Application and/or select a new icon.

     

5.       Click Save Changes.

 

Note: The Bulletin Board Application’s changes are now modified within your Content Browser.

 

 

 

 

View Bulletin Board Topics

 

Note: If you are not a System Administrator, you must have at least the Read access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board Topics are listed in the document window, including topic creator, number of replies, as well as last posted reply.

 

Note:  If no topics exist on this page then none have been created; refer to Create New Bulletin Board Topic below.

 

Note: You may also view Bulletin Board topics within the Content Browser by clicking on the plus sign next to a Bulletin Board application; all topics are then listed below it.  Click on a topic within the Contents Browser to view its posts and replies in the top document window.

 

 

 

View Bulletin Board Topic Threads

 

Note: If you are not a System Administrator, you must have at least the Read access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board Topics are listed in the document window including topic creator, number of replies as well as last posted reply.

 

Note:  If no topics exist on this page then none have been created; refer to Create New Bulletin Board Topic below.

 

2.       Click on the Topic to view its threads.

 

Note: The topic’s threads are listed in the top document window.

 

3.       Click on a thread to view its message.

 

Note:  The message is listed in the lower document window.

 

 

 

 

View Replies to a Thread

 

Note: If you are not a System Administrator, you must have at least the Read access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board Topics are listed in the document window, including, topic creator, number of replies as well as last posted reply.

 

Note:  If no topics exist on this page, then none have been created; refer to Create New Bulletin Board Topic.

 

2.       Click on the Topic to view its threads.

 

Note: The topic’s threads are listed in the top document window.

 

Note: A plus sign (+) next to a thread indicates that replies exist for the thread.

 

3.       Click on the Plus sign (+) next to the thread to list its replies.

4.       Click on a Reply to view it in the lower document window.

 

            

 

 

 

 

View Last Threads and Replies within a Certain Time Frame

 

Note: If you are not a System Administrator, you must have at least the Read access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board Topics are listed in the document window, including topic creator, number of replies, as well as last posted reply.

 

Note:  If no topics exist on this page then none have been created; refer to Create New Bulletin Board Topic.

 

2.       Click on the Topic to view its threads and replies.

3.       Within the View Last field, enter a number that refers to the time frame in hours, days, weeks, or months of threads and replies that you would like to recall.

4.       From the Hours drop-down menu, select the time frame (hours, days, weeks, or months).

5.       You can define the search more precisely by selecting the month from the In drop-down menu, and entering the year of the threads and replies you would like to view.

6.       Click View.

 

Note: Threads are listed according to the time frame entered.

 

7.       Click on the thread to view it in the lower document window.  Click on the plus sign next to the thread to view its replies.  Click on a reply to view it in the lower document window.

 

 

 

 

Create New Bulletin Board Topic

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Contents Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board topics are listed including topic creator, number of replies as well as last posted reply.

            

2.       Click the Create New Topic button.

 

Note: The Create New Topic dialog appears.

 

3.       Enter the subject Title of the topic.

4.       From the Message Expiry drop-down menu, select a time frame for expiry. Never Expire, 1 day, 1 week, 2 weeks, 1 month.

5.       Click Create Now.

 

Note: The Bulletin Board topic is now listed including topic creator, number of replies, as well as last posted reply.

 

 

Add a Thread to a Topic using the Plain Text Editor

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Contents Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board topics are listed including topic creator, number of replies as well as the date of the last posted reply.

 

2.       Click on the topic to which you would like to add a Thread.

3.       Click the Create New Thread button.

 

Note: The Plain Text Editor appears.

 

4.       Enter the subject Title and Body of the thread.

5.       Click Submit Post or click Submit and Notify.

 

Note: If you click Submit and Notify, the User and Group E-mail Notification dialog appears.

 

Note: Within the User and Group E-mail Notification dialog, click Show Users or Show Groups to display them, then check the checkbox next to the Users or Groups of Users that are to be notified.  Enter an email message within the text box, and then click the Send Notification button.

 

Note: The Thread is now listed in the top document window below the Subject heading, including Posted by, Date and Time.

 

           

 

 

 

 

 

Add a Thread to a Topic using the IntraEditor™

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board topics are listed including topic creator, number of replies as well as the date of the last posted reply.

 

2.       Click on the Topic to which you would like to add a Thread.

3.       Click the Create New Thread button.

 

Note: The IntraEditor™ appears.

 

4.       Enter the Subject and Body of the thread.

5.       Check Select users to notify at exit to send Users an email notification.

6.       Click File and then Post or click the Post icon listed on the toolbar.

 

Note: If you checked the E-mail Notification checkbox, the User and Group E-mail Notification dialog appears.

 

Note: Within the User and Group E-mail Notification dialog, click Show Users or Show Groups to display them, then check the checkbox next to the Users or Groups of Users that are to be notified.  Enter an email message within the text box, and then click the Send Notification button.

 

Note: The Thread is now listed in the top document window, below the Subject heading, including Posted by, Date and Time.

 

 

 

 

 

Add a Reply to a Thread using the Plain Text Editor

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board topics are listed including topic creator, number of replies as well as the date of the last posted reply.

 

2.       Click on the desired topic.

 

Note: A list of the topic’s threads are displayed in the top document window.

 

3.       Click on the thread you would like to reply to, and view the message in the lower document window.

4.       Click Post Reply to add a reply to this thread.

 

Note: The Plain Text Editor appears with the original thread, title and body.

           

Note: If the original thread was created in the IntraEditor™, and then opened in the Plain Text Editor, the formatted text will be lost.

 

5.       Enter your reply to the thread within the body, above the Original Message.

6.       Click Submit Post or click Submit and Notify.

 

Note: If you click Submit and Notify, the User and Group E-mail Notification dialog appears.

 

Note: Within the User and Group E-mail Notification dialog, click Show Users or Show Groups to display them, and then check the checkbox next to the Users or Groups of Users that are to be notified. Enter an email message within the text box, and then click the Send Notification button.

 

Note: The Reply is now listed below its thread, within the top document window, including Posted by, Date and Time.

 

Note: A plus sign (+) next to a Thread indicates replies exist.

 

 

 

 

Add a Reply to a Thread using the IntraEditor™

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area.

 

 

1.       Within the Contents Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board topics are listed, including topic creator, number of replies, as well as the date of the last posted reply.

 

2.       Click on the desired topic.

 

Note: A list of the Topic’s threads are displayed in the top document window.

 

3.       Click on the thread you would like to reply to, and view the message in the lower document window.

4.       Click Post Reply to add a reply to this thread.

 

Note: The IntraEditor™ appears with the original thread, Title and Body.

 

5.       Enter your reply to the thread above the Original Message.

6.       Check Select users to notify at exit to send Users an email notification.

7.       Click File and then Post or click the Post icon listed on the toolbar.

 

Note: If you checked the E-mail Notification checkbox, the User and Group E-mail Notification dialog appears.

 

Note: Within the User and Group E-mail Notification dialog, click Show Users or Show Groups to display them, and then check the checkbox next to the Users or Groups of Users that are to be notified. Enter an email message within the text box, and then click the Send Notification button.

 

Note: The Reply is now listed below its thread in the top document window, including Posted by, Date and Time.

 

Note: A plus sign (+) next to a Thread indicates replies exist.

 

 

 

Deleting a Bulletin Board Topic its Threads and Replies

 

Deleting a Topic deletes all its threads and replies.

 

Note: If you are not a System Administrator, you must have at least the Administrator access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

 

1.       Within the Content Browser, click on the Bulletin Board application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+)  to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All existing Bulletin Board topics are listed including topic creator, number of replies as well as the date of the last posted reply.

 

Note:  If no topics exist on this page then none have been created; refer to Create New Bulletin Board Topic.

 

2.       Check the checkbox next to the topic that is to be deleted.

3.       Click Delete Topic.

 

Note: The Delete confirmation appears.

 

4.       Click Ok to delete or Cancel to exit without deleting the topic.

Note: The Topic, as well as its Threads and Replies are deleted.