This is a central location where System Members are able to keep up to date with the company’s latest news and important events. Use the IntraEditor™ to create your Company Headlines page, which allows you to upload images, create web and document links, format text and add tables, as well as so much more.

The Company Headlines page is an HTML page that is viewable by all System Members and accessible by clicking on the Company Headlines title located at the very top of the Content Browser.

Posting company headlines information should be done by the System Administrator or by another User who has been appointed this task. If you have been given the appropriate access rights to add content to this page, the Edit button will be visible in the right corner of the HTML document window.

If you do not have a Preferred Home Page selected, the Company Headlines page becomes your default home page, which will appear as soon as you login to the Intranet. You are able to set your Set Preferred Home Page within the My Settings area. An Administrator may set a User’s home page within the Selecting a User's Home Page in the User Administration application.

Company Headlines Section

The Company Headlines section is located at the top of your Content Browser and is the highest directory level that Sections and Applications can be saved to. The Company Headlines section can be considered the Root section of your Intranet, where Sections and Applications exist and can be built upon, allowing you to add more Sections and Applications to them.

Within your Content Browser, below the Company Headlines section, you will notice that your Intranet has been automatically provided with a Company Documents application, Company Calendar application, Company Contacts application, Company Bulletin Board application, Company Links application, and Company Images application that either can be utilized immediately upon logging in, or you may implement your own structure that better suits your Company's needs.

To save Sections and Applications to the Company Headlines section, select the Company Headlines title within the Choose Folder dialog, however it may be selected for you as the default.

Once Applications and Sections are saved to the Company Headlines section or Root directory of your Intranet, you may build from there, adding more Sections and Applications to either the Company Headlines section (Root) or to another Section. The end result is a hierarchy of Sections and Applications similar to a directory file structure.

One significant difference between Sections and Applications is, a Section can be saved to the Company Headlines section or below another Section, where it can be built upon, allowing you to add more Sections and Applications to it. Whereas, an Application cannot be added to another Application, it can be added to the Company Headlines section, where it will exist on its own, or below another Section.

The Company Headlines section is the main section or storage area for all Sections and Applications that are created within the Content Browser. This storage area is called Section Contents, and can be accessed by clicking on the Section Contents button. Within this area you are able to delete, rename, cut, copy, paste and create information within the Company Headline section. But this depends on the access rights you have been assigned at the Company Headline page.

If a Section or Application is added to: the Company Headlines section, System Tools section or simply a regular section; the new sub- Section or Application will inherit the Access Rights that already exists within the parent section. So if the child section or application is to have different rights than its parent section, this must be manually changed by denying the User or Group rights.

If access rights have been assigned at the Company Headline page and then Apply Access Rights to Section Contents is selected, it will apply the User(s) or Group(s) those same access rights to all Sections and Applications that exist within the Content Browser. Therefore, it will apply those same rights downward. The function of assigning access rights downward also applies within a regular Section, but the access rights will only be assigned to the contents of that particular section, not all Sections and Applications within the Company Headlines section.

A Lock, within the Content Browser, listed next to the Company Headline section, signifies that you are an administrator of the Company Headline section. You are able to Read, Post and Modify the Company headlines page, assign User and Group access rights to the headline page, as well as delete, rename, cut, copy, paste and create Sections and Applications within the Company Headline section.

If the Admin access right is assigned to the contents of the Company Headline section, which is done by clicking Apply Access Rights to Section Contents, then you have been given the administrator privilege within all its Sections and Applications and will see a lock listed next to every Section and Application below the Company Headline section.

Assigning User and Group Access Rights to the Company Headlines Section

Once all the Users and Groups have been created and added to the Intranet, and the structure of your Intranet has been implemented through Sections and Applications, the next step is to assign Access Rights to the Company Headline section. This is very important as it allows the System Administrator to assign Users and Groups Access Rights within all Sections and Applications that exist within your Content Browser.

Assigning User access rights (Read, Post, Modify or Admin) to your Company Headlines section or Root is very important, as it allows certain System Members the ability to add Sections and Applications, among other tasks, within the Content Browser.

The selection process of who is assigned Post, Modify, or Admin access rights at the Root is very important and should be assigned to System Members who can be trusted with this responsibility; otherwise, the organization of the Content Browser could be jeopardized.

Note: You must assign a User or Group at least the Read access right within the Company Headline section, before you can assign access rights to any of its Sub - Sections or Applications.

Note: If you are not a System Administrator, you must have at least the Admin access right within this section to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area.

Note: If you assign a User or Group the Read and Post ability at the Company Headlines section (root), they automatically have Administrator privileges over the Sections and Applications they create. A Lock will be visible to the right of the Section or Application they create within the Content Browser.

Note: Assigning a User individual Access Rights will override any Group rights that the User may already have within a Section or Application.

Note: If a Section or Application is added to the: Company Headlines section, System Tools section or simply a regular Section; the new sub- Section or Application will inherit the Access Rights that already exists within its parent section. So if the child section or application is to have different rights than its parent section, this must be manually changed by denying the User or Group rights.

The following explains what each Access Right would allow Users or Groups at the Company Headlines section or Root directory once assigned:

ü Read – assigning a User the Read access right at the Company Headline page allows the User to read the Company Headline page.

ü Post – assigning a User the Read and Post access rights at the Company Headline page, allows the User to also create Sections and Applications within the Section Contents of the Company Headline section, as well as the ability to edit the Company Headline page.

ü Modify – assigning a User Read, Post and Modify access rights at the Company Headline page, allows the User to perform the above functions as well as the ability to delete, rename, cut, copy and paste information within the Company Headline - Section Contents area.

ü Admin – assigning a User the Admin access right at the Company Headline page, allows the User to perform the above functions, as well as the ability to assign User Access Rights to the Company Headline page. The User is given access to Section Contents, Access Rights and Properties. This ability is very important and probably should be assigned to System Members who can be trusted with this responsibility; otherwise, the organization of the Company Headline section could be jeopardized.

Follow the instructions below to assign User or Group Access Rights to the Company Headline section.

Note: If you do not see the Company Headline lock in your Content Browser, then you are unable to perform this function.

Note: You must assign at least the Read access right to a User or Group within the Company Headline section, before you can assign access rights to any of its Sub - Sections or Applications.

1. Within the Contents Browser, click on the lock located next to Company Headline.

2. Select the Access Rights tab.

Note: The All Users and Admin Users groups are automatically added to the Company Headlines section Access Rights area for you. You may use these groups and assign them your own access rights or you may implement your own system. They have been added for your convenience.

Note: Assigning a User individual Access Rights, will always override any Group rights that the User may already have within a Section or Application.

Note: Deleting a User or Group from the Company Headlines Access Rights area, only denies the User or Group access rights to this section and it's contents, it does not delete the User or Group from the Intranet. This applies to all Sections and Applications when assigning or denying Access Rights.

Note: You may view Users and Groups that have been added to the Company Headline section in different ways. For example, click Show All, which will list both individual Users and Groups that have been assigned access, or you may click Show Users which will list only individual Users who have been given access, or you may click Show Groups which will list only User Groups who have been given access.

3. Click Assign User Rights or Assign Group Rights.

Note: The Assign Access Rights dialog appears.

4. Check the checkboxes next to the User(s) or Group(s) that are to have Access Rights at the Company Headline section.

Note: You may check more than one User or Group if they are to have the same access rights.

5. To assign these Users and Groups access rights, from the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the Users or Groups are to have within this section.

Note: To assign these same User or Group Access Rights to all Sections and Applications that exist within the Company Headline section, check the Apply Access Rights to Section Contents checkbox on the dialog (the My Section and System Tools sections are exempt from this action.). Users or Groups that must have different access rights within certain Sections and Applications must be manually changed. This is done by clicking on the Section or Application's lockwithin the Content Browser.

6. Click Save on the dialog.

Note: The Users and Groups are now added to the Access Rights area with the assigned permissions visible.

7. If you would like to change the Access Rights assigned to the User or Group, simply click on the User or Group within the list.

Note: The Permissions dialog for that User or Group appears with the assigned access rights.

8. Reassign the User or Group access rights and click Save on the dialog.

Note: The User or Group is now reassigned access rights.

Note: Assigning Access Rights to Users or Groups within the Company Headline section does not automatically assign access rights to sections and applications that exist within the Company Headline section.

9. To assign Users and Groups the same access rights within all the Sections and Applications that exist within the Company Headline section, check the checkboxes next to the Users or Groups that are to have the same access rights within all Sections and Applications that exist within the Company Headlines section, and then click Apply Access Rights to Section Contents.

Note: If certain Users and Groups are to have different access rights within certain Sections and Applications, these access rights must be manually changed by accessing that particular Section or Application Lock.

Assigning User or Group Access Rights to Sections and Applications that exist within Company Headline Section

Follow these instructions if an Application or Section, located within the Company Headlines section, is to have different User or Group Access Rights than the main Company Headlines section.

Assigning the following access rights to Users or Groups within Applications and Sections will allow them the following privileges:

Four different User Access Rights exist: Read, Post, Modify and Admin.

ü Read – assigning a User the Read access right at the Company Headline section allows the User to read the Company Headline page and if applied to its contents, read the Sections and Applications that exist there.

ü Post – assigning a User the Read and Post access rights at the Company Headline section allows the User to also create Sections and Applications within the Section Contents of the Company Headline section, the ability to edit the Company Headline page, and if applied to its contents, post within the Sections and Applications that exist there.

ü Modify – assigning a User Read, Post and Modify access rights at the Company Headline section, allows the User to perform the above functions, as well as the ability to delete, rename, cut, copy and paste information within the Company Headline - Section Contents area, and if applied to its contents, read, post and modify within the Sections and Applications that exist there.

ü Admin – assigning a User the Admin access right at the Company Headline section, allows the User to perform the above functions, as well as the ability to assign User and Group Access Rights to the Company Headline section. The User is given access to Section Contents, Access Rights and Properties. This ability is very important, and should be assigned to System Members who can be trusted with this responsibility; otherwise, the organization of the Company Headline section could be jeopardized. If the Admin right is applied to its contents, the same abilities apply to the Sections and Applications that exist within the Company Headlines section.

Permissible User Access Right Combinations

ü Read - allows the User to only view items within a Section or Application, the User is unable to post and modify new and existing items.

ü Read – Post - allows the User to view and post new items within a Section or Application but the User is unable to modify existing items.

ü Read – Modify - allows the User to view and modify existing items within a Section or Application but the User is unable to post new items.

ü Read – Post – Modify - allows the User to view, post and modify new and existing items within a Section or Application.

Note: If a Section or Application is added to the: Company Headlines section, System Tools section or simply a regular section; the new sub- Section or Application will inherit the Access Rights that already exists within its parent section. So if the child section or application is to have different rights than it's parent section, this must be manually changed by denying the User or Group rights.

Note: When assigning User or Group Access Right s to the Sections and Applications that exist within the Company Headline section, the User or Group to be assigned, must have at least the Read access right within the Company Headline main section, before any access rights can be assigned to any of its Sections or Applications. The following steps will take you through both functions.

1. Within the Contents Browser, click on the lock located next to the Company Headline section.

Note: If you are unable to perform step 1, then you are unable to assign User or Group access rights to the Company Headline section; therefore, ask your System Administrator to check whether the User or Group has been assigned at least the Read access right at the Company Headlines section. If you are able to perform this function, proceed to Step 2. If this function has been done for you by the System Administrator or an Administrator, you may proceed to Step 9.

2. Click on the Access Rights tab.

Note: Make sure the User or Group that is to be assigned access rights is listed with at least the Read access right. If the User or Group is not listed and must be assigned access rights, proceed to step 3. If the User or Group is listed with at least the Read access right, proceed to step 9.

3. Click Assign User Rights or Assign Group Rights.

Note: The Assign Access Rights dialog appears.

4. Check the checkbox next to the User(s) or Group(s) to be assigned Access Rights within the Company Headline section. These Users or Groups may then be assigned access to any of the Sections or Applications that exist below this section.

Note: You may check more than one User or Group, if they are to be assigned the same access rights.

5. Within the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this folder.

6. Click Save on the dialog.

Note: The User(s) or Group(s) is now added to the list of Users within the Access Rights area, with the assigned permissions visible.

Note: You may repeat steps 3 through 6 to continue to assign Users and Groups access rights within this section.

7. If you would like to change the Access Rights assigned to the User once they have been added to this section, simply click on the User or Group within the list.

Note: The Permissions dialog for that User or Group appears with the current assigned access rights.

8. Reassign the User or Group access rights and click Save on the dialog.

Note: The User or Group is now reassigned access rights within the list.

Note: The User or Group has now been assigned Access Rights within the Company Headline section, and can be assigned access rights within the Sections and Applications that exist within the Company Headline section.

Note: Proceed to Step 9 to assign Users and Groups access rights within the Sections and Applications that exist within the Company Headlines section.

Note: If you are not the System Administrator, you must have the Admin privilege in the Company Headline section to assign User or Group Access Rights.

9. Within the Content Browser, click on the locklocated next to the Section or Application listed below Company Headline.

Note: If you are unable to perform Step 9, then you are unable to assign User or Group access rights to this Section or Application.

10. Select the Access Rights tab.

Note: There may be groups of Users or Users that have already been assigned access rights within this area, you may adjust their rights in accordance to the Section or Application they are in or you may delete them from this area if they are not to have access within this area. All Users and Admin Users groups are automatically added to the Company Headlines section Access Rights area for you. You may use these groups or you may implement your own system. They have been added for your convenience.

Note: If no Users or Groups have been given access rights to the Section or Application, there will be no Users or Groups listed.

Note: Users or Groups that have already been added to the User Administration application may be viewed in several ways. For example, click Show All to list both Users and Groups that have access; click Show Users to list only Users who have access; click Show Groups to list groups of Users who have access.

11. Click Assign User Rights or Assign Group Rights.

Note: The Assign Access Rights dialog appears.

12. Check the checkbox next to the User(s) or Group(s) that is to be assigned Access Rights within the User Company Headlines section.

Note: You may check more than one User or Group, if they are to be assigned the same access rights.

13. Within the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this area.

14. Click Save on the dialog.

Note: The User(s) or Group(s) is now added to the Section or Application’s access rights area with the assigned permissions visible.

15. If you would like to change the Access Rights assigned to the User or Group, simply click on the User or Group within the list.

Note: The Permissions dialog for that User or Group appears with the assigned access rights.

16. Reassign the User or Group access rights and click Save on the dialog.

Note: The User or Group is now reassigned access rights.

Note: If you do reassign Users and Groups Access Rights, and these rights are to trickle down to

other Sections and Applications that exist within this Section, make sure to check the checkboxes

next to the specific Users or Groups, and then click Apply Access Rights to Section Contents.

Create the Company Headline Page

Follow the instructions below to create your Company Headline page.

1. Within the Contents Browser, click on the Company Headline section.

Note: The Company Headline page is visible.

Click the Edit button located to the top right of the document window.

Note: If you do not see the Edit button, you only have the Read access right within this section.

Note: The IntraEditor™ or Plain Text Editor appears.

3. Use the IntraEditor™ or Plain Text editor to create your Headline page.

Note: If you need help using the IntraEditor™, refer to Using the IntraEditor™ within the Help Guide.

View Company Headline Page

Within the Content Browser, click on the Company Headline section.

Note: The Company Headline page is visible.

If you click the Section Contents button, located to the top right of the document window, and then wish to return to the Company Headline page, click View Headline to access the Company Headline page at any time.

Note: You may also click on the Company Headline section within the Content Browser to view the Company Headline page.

Company Headlines Section Contents

The Company Headlines Section Contents area, stores the Section’s sub - Sections and Applications. All Sections and Applications that have been placed at the Company Headlines Root will be listed within the Section Contents area.

To be able to access the Section Contents area, a User or Group must have at least the Read and Post access right within the Company Headlines Section. If this is the case, the Section Contents button will be visible on the Company Headline page. Within the Section Contents area, you are able to delete, rename, cut, copy, paste and create other Sections and Applications. But this ability depends on the access rights you have been assigned here.

Add Sections and Applications to the Company Headlines Section (Root)

The Company Headlines section is the main section or storage area for all Sections and Applications that are created within the Intranet. The Company Headlines section can be considered the Root section of your Intranet, where Sections and Applications exist and can be built upon, allowing you to add more Sections and Applications to them.

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this section to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area.

Note: If you are given the Read and Post ability at the Company Headlines section (root), you automatically have Administrator privileges over the Sections and Applications you create. A Lock will be visible to the right of the Section or Application within the Content Browser.

Within the Content Browser, click on the Company Headlines section to add Sub - Sections and Applications to it.

Note: The Company Headline page is visible.

Click the Section Contents button located to the top right of the document window.

Note: You have now accessed the Section Contents area, which will list all the Sections and Applications that have been placed at the Company Headlines Root so far.

Click the Create button located to the top right.

Note: The Create New Application dialog appears.

Select from the Create drop-down menu, the Section or Application to be added to the Company Headlines section. Your choices are:

§ Section

§ Calendar

§ Image Manager

§ External Application

§ Contact Manager

§ Email Manager

§ Link Manager

§ Document Manager

§ Bulletin Board

Within the Name field, enter a name for the Application or Section.

Note: Once your Section is added to the Content Browser, Section names that contain numbers (e.g. 1Marketing) are listed numerically first, then alphabetically.

Note: The Name of the Application or Section should be clear so that other Users know its purpose.

Note: The Section you are in becomes the default section, and Company Headlines will be entered for you within the Located in field. If you wish to add the Section or Application to another Section, select that section within the Choose Folder dialog.

Click on the Browse button.

Note: The Choose Folder dialog appears.

Click on the desired Section within the Choose Folder dialog.

	intraNET Online User Guide
Home	Company Headlines
Glossary of Terms License Key & Contact Info intraNET Deployment Guide Getting Started Content Browser Overview System Tools System Settings User Administration Group Administration System Statistics Application Administration Company Headlines Assigning Access Rights My Section My Settings Data Manager Memo Manager Document Manager Document Routing Calendar Contact Manager Bulletin Board E-mail Client Links Manager Image Manager External Applications Auto Notifications Using IntraEditor Quickbar Settings What's New Deleted Items Bin Please visit the our new (in progress) Online User Guide at www.vialect.net	Company Headlines page This is a central location where System Members are able to keep up to date with the company’s latest news and important events. Use the IntraEditor™ to create your Company Headlines page, which allows you to upload images, create web and document links, format text and add tables, as well as so much more. The Company Headlines page is an HTML page that is viewable by all System Members and accessible by clicking on the Company Headlines title located at the very top of the Content Browser. Posting company headlines information should be done by the System Administrator or by another User who has been appointed this task. If you have been given the appropriate access rights to add content to this page, the Edit button will be visible in the right corner of the HTML document window. If you do not have a Preferred Home Page selected, the Company Headlines page becomes your default home page, which will appear as soon as you login to the Intranet. You are able to set your Set Preferred Home Page within the My Settings area. An Administrator may set a User’s home page within the Selecting a User's Home Page in the User Administration application. Company Headlines Section The Company Headlines section is located at the top of your Content Browser and is the highest directory level that Sections and Applications can be saved to. The Company Headlines section can be considered the Root section of your Intranet, where Sections and Applications exist and can be built upon, allowing you to add more Sections and Applications to them. Within your Content Browser, below the Company Headlines section, you will notice that your Intranet has been automatically provided with a Company Documents application, Company Calendar application, Company Contacts application, Company Bulletin Board application, Company Links application, and Company Images application that either can be utilized immediately upon logging in, or you may implement your own structure that better suits your Company's needs. To save Sections and Applications to the Company Headlines section, select the Company Headlines title within the Choose Folder dialog, however it may be selected for you as the default. Once Applications and Sections are saved to the Company Headlines section or Root directory of your Intranet, you may build from there, adding more Sections and Applications to either the Company Headlines section (Root) or to another Section. The end result is a hierarchy of Sections and Applications similar to a directory file structure. One significant difference between Sections and Applications is, a Section can be saved to the Company Headlines section or below another Section, where it can be built upon, allowing you to add more Sections and Applications to it. Whereas, an Application cannot be added to another Application, it can be added to the Company Headlines section, where it will exist on its own, or below another Section. The Company Headlines section is the main section or storage area for all Sections and Applications that are created within the Content Browser. This storage area is called Section Contents, and can be accessed by clicking on the Section Contents button. Within this area you are able to delete, rename, cut, copy, paste and create information within the Company Headline section. But this depends on the access rights you have been assigned at the Company Headline page. If a Section or Application is added to: the Company Headlines section, System Tools section or simply a regular section; the new sub- Section or Application will inherit the Access Rights that already exists within the parent section. So if the child section or application is to have different rights than its parent section, this must be manually changed by denying the User or Group rights. If access rights have been assigned at the Company Headline page and then Apply Access Rights to Section Contents is selected, it will apply the User(s) or Group(s) those same access rights to all Sections and Applications that exist within the Content Browser. Therefore, it will apply those same rights downward. The function of assigning access rights downward also applies within a regular Section, but the access rights will only be assigned to the contents of that particular section, not all Sections and Applications within the Company Headlines section. A Lock, within the Content Browser, listed next to the Company Headline section, signifies that you are an administrator of the Company Headline section. You are able to Read, Post and Modify the Company headlines page, assign User and Group access rights to the headline page, as well as delete, rename, cut, copy, paste and create Sections and Applications within the Company Headline section. If the Admin access right is assigned to the contents of the Company Headline section, which is done by clicking Apply Access Rights to Section Contents, then you have been given the administrator privilege within all its Sections and Applications and will see a lock listed next to every Section and Application below the Company Headline section. Assigning User and Group Access Rights to the Company Headlines Section Once all the Users and Groups have been created and added to the Intranet, and the structure of your Intranet has been implemented through Sections and Applications, the next step is to assign Access Rights to the Company Headline section. This is very important as it allows the System Administrator to assign Users and Groups Access Rights within all Sections and Applications that exist within your Content Browser. Assigning User access rights (Read, Post, Modify or Admin) to your Company Headlines section or Root is very important, as it allows certain System Members the ability to add Sections and Applications, among other tasks, within the Content Browser. The selection process of who is assigned Post, Modify, or Admin access rights at the Root is very important and should be assigned to System Members who can be trusted with this responsibility; otherwise, the organization of the Content Browser could be jeopardized. Note: You must assign a User or Group at least the Read access right within the Company Headline section, before you can assign access rights to any of its Sub - Sections or Applications. Note: If you are not a System Administrator, you must have at least the Admin access right within this section to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area. Note: If you assign a User or Group the Read and Post ability at the Company Headlines section (root), they automatically have Administrator privileges over the Sections and Applications they create. A Lock will be visible to the right of the Section or Application they create within the Content Browser. Note: Assigning a User individual Access Rights will override any Group rights that the User may already have within a Section or Application. Note: If a Section or Application is added to the: Company Headlines section, System Tools section or simply a regular Section; the new sub- Section or Application will inherit the Access Rights that already exists within its parent section. So if the child section or application is to have different rights than its parent section, this must be manually changed by denying the User or Group rights. The following explains what each Access Right would allow Users or Groups at the Company Headlines section or Root directory once assigned: ü Read – assigning a User the Read access right at the Company Headline page allows the User to read the Company Headline page. ü Post – assigning a User the Read and Post access rights at the Company Headline page, allows the User to also create Sections and Applications within the Section Contents of the Company Headline section, as well as the ability to edit the Company Headline page. ü Modify – assigning a User Read, Post and Modify access rights at the Company Headline page, allows the User to perform the above functions as well as the ability to delete, rename, cut, copy and paste information within the Company Headline - Section Contents area. ü Admin – assigning a User the Admin access right at the Company Headline page, allows the User to perform the above functions, as well as the ability to assign User Access Rights to the Company Headline page. The User is given access to Section Contents, Access Rights and Properties. This ability is very important and probably should be assigned to System Members who can be trusted with this responsibility; otherwise, the organization of the Company Headline section could be jeopardized. Follow the instructions below to assign User or Group Access Rights to the Company Headline section. Note: If you do not see the Company Headline lock in your Content Browser, then you are unable to perform this function. Note: You must assign at least the Read access right to a User or Group within the Company Headline section, before you can assign access rights to any of its Sub - Sections or Applications. 1. Within the Contents Browser, click on the lock located next to Company Headline. 2. Select the Access Rights tab. Note: The All Users and Admin Users groups are automatically added to the Company Headlines section Access Rights area for you. You may use these groups and assign them your own access rights or you may implement your own system. They have been added for your convenience. Note: Assigning a User individual Access Rights, will always override any Group rights that the User may already have within a Section or Application. Note: Deleting a User or Group from the Company Headlines Access Rights area, only denies the User or Group access rights to this section and it's contents, it does not delete the User or Group from the Intranet. This applies to all Sections and Applications when assigning or denying Access Rights. Note: You may view Users and Groups that have been added to the Company Headline section in different ways. For example, click Show All, which will list both individual Users and Groups that have been assigned access, or you may click Show Users which will list only individual Users who have been given access, or you may click Show Groups which will list only User Groups who have been given access. 3. Click Assign User Rights or Assign Group Rights. Note: The Assign Access Rights dialog appears. 4. Check the checkboxes next to the User(s) or Group(s) that are to have Access Rights at the Company Headline section. Note: You may check more than one User or Group if they are to have the same access rights. 5. To assign these Users and Groups access rights, from the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the Users or Groups are to have within this section. Note: To assign these same User or Group Access Rights to all Sections and Applications that exist within the Company Headline section, check the Apply Access Rights to Section Contents checkbox on the dialog (the My Section and System Tools sections are exempt from this action.). Users or Groups that must have different access rights within certain Sections and Applications must be manually changed. This is done by clicking on the Section or Application's lockwithin the Content Browser. 6. Click Save on the dialog. Note: The Users and Groups are now added to the Access Rights area with the assigned permissions visible. 7. If you would like to change the Access Rights assigned to the User or Group, simply click on the User or Group within the list. Note: The Permissions dialog for that User or Group appears with the assigned access rights. 8. Reassign the User or Group access rights and click Save on the dialog. Note: The User or Group is now reassigned access rights. Note: Assigning Access Rights to Users or Groups within the Company Headline section does not automatically assign access rights to sections and applications that exist within the Company Headline section. 9. To assign Users and Groups the same access rights within all the Sections and Applications that exist within the Company Headline section, check the checkboxes next to the Users or Groups that are to have the same access rights within all Sections and Applications that exist within the Company Headlines section, and then click Apply Access Rights to Section Contents. Note: If certain Users and Groups are to have different access rights within certain Sections and Applications, these access rights must be manually changed by accessing that particular Section or Application Lock. Assigning User or Group Access Rights to Sections and Applications that exist within Company Headline Section Follow these instructions if an Application or Section, located within the Company Headlines section, is to have different User or Group Access Rights than the main Company Headlines section. Note: If you are not a System Administrator, you must have at least the Admin access right within this section to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area. Assigning the following access rights to Users or Groups within Applications and Sections will allow them the following privileges: Four different User Access Rights exist: Read, Post, Modify and Admin. ü Read – assigning a User the Read access right at the Company Headline section allows the User to read the Company Headline page and if applied to its contents, read the Sections and Applications that exist there. ü Post – assigning a User the Read and Post access rights at the Company Headline section allows the User to also create Sections and Applications within the Section Contents of the Company Headline section, the ability to edit the Company Headline page, and if applied to its contents, post within the Sections and Applications that exist there. ü Modify – assigning a User Read, Post and Modify access rights at the Company Headline section, allows the User to perform the above functions, as well as the ability to delete, rename, cut, copy and paste information within the Company Headline - Section Contents area, and if applied to its contents, read, post and modify within the Sections and Applications that exist there. ü Admin – assigning a User the Admin access right at the Company Headline section, allows the User to perform the above functions, as well as the ability to assign User and Group Access Rights to the Company Headline section. The User is given access to Section Contents, Access Rights and Properties. This ability is very important, and should be assigned to System Members who can be trusted with this responsibility; otherwise, the organization of the Company Headline section could be jeopardized. If the Admin right is applied to its contents, the same abilities apply to the Sections and Applications that exist within the Company Headlines section. Permissible User Access Right Combinations ü Read - allows the User to only view items within a Section or Application, the User is unable to post and modify new and existing items. ü Read – Post - allows the User to view and post new items within a Section or Application but the User is unable to modify existing items. ü Read – Modify - allows the User to view and modify existing items within a Section or Application but the User is unable to post new items. ü Read – Post – Modify - allows the User to view, post and modify new and existing items within a Section or Application. Note: If a Section or Application is added to the: Company Headlines section, System Tools section or simply a regular section; the new sub- Section or Application will inherit the Access Rights that already exists within its parent section. So if the child section or application is to have different rights than it's parent section, this must be manually changed by denying the User or Group rights. Note: When assigning User or Group Access Right s to the Sections and Applications that exist within the Company Headline section, the User or Group to be assigned, must have at least the Read access right within the Company Headline main section, before any access rights can be assigned to any of its Sections or Applications. The following steps will take you through both functions. 1. Within the Contents Browser, click on the lock located next to the Company Headline section. Note: If you are unable to perform step 1, then you are unable to assign User or Group access rights to the Company Headline section; therefore, ask your System Administrator to check whether the User or Group has been assigned at least the Read access right at the Company Headlines section. If you are able to perform this function, proceed to Step 2. If this function has been done for you by the System Administrator or an Administrator, you may proceed to Step 9. 2. Click on the Access Rights tab. Note: Make sure the User or Group that is to be assigned access rights is listed with at least the Read access right. If the User or Group is not listed and must be assigned access rights, proceed to step 3. If the User or Group is listed with at least the Read access right, proceed to step 9. 3. Click Assign User Rights or Assign Group Rights. Note: The Assign Access Rights dialog appears. 4. Check the checkbox next to the User(s) or Group(s) to be assigned Access Rights within the Company Headline section. These Users or Groups may then be assigned access to any of the Sections or Applications that exist below this section. Note: You may check more than one User or Group, if they are to be assigned the same access rights. 5. Within the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this folder. Note: To assign these same User or Group Access Rights to all Sections and Applications that exist within the Company Headline section, check the Apply Access Rights to Section Contents checkbox on the dialog (the My Section and System Tools sections are exempt from this action.). Users or Groups that must have different access rights within certain Sections and Applications must be manually changed. This is done by clicking on the Section or Application's lockwithin the Content Browser. 6. Click Save on the dialog. Note: The User(s) or Group(s) is now added to the list of Users within the Access Rights area, with the assigned permissions visible. Note: You may repeat steps 3 through 6 to continue to assign Users and Groups access rights within this section. 7. If you would like to change the Access Rights assigned to the User once they have been added to this section, simply click on the User or Group within the list. Note: The Permissions dialog for that User or Group appears with the current assigned access rights. 8. Reassign the User or Group access rights and click Save on the dialog. Note: The User or Group is now reassigned access rights within the list. Note: The User or Group has now been assigned Access Rights within the Company Headline section, and can be assigned access rights within the Sections and Applications that exist within the Company Headline section. Note: Proceed to Step 9 to assign Users and Groups access rights within the Sections and Applications that exist within the Company Headlines section. Note: If you are not the System Administrator, you must have the Admin privilege in the Company Headline section to assign User or Group Access Rights. 9. Within the Content Browser, click on the locklocated next to the Section or Application listed below Company Headline. Note: If you are unable to perform Step 9, then you are unable to assign User or Group access rights to this Section or Application. 10. Select the Access Rights tab. Note: There may be groups of Users or Users that have already been assigned access rights within this area, you may adjust their rights in accordance to the Section or Application they are in or you may delete them from this area if they are not to have access within this area. All Users and Admin Users groups are automatically added to the Company Headlines section Access Rights area for you. You may use these groups or you may implement your own system. They have been added for your convenience. Note: If no Users or Groups have been given access rights to the Section or Application, there will be no Users or Groups listed. Note: Users or Groups that have already been added to the User Administration application may be viewed in several ways. For example, click Show All to list both Users and Groups that have access; click Show Users to list only Users who have access; click Show Groups to list groups of Users who have access. 11. Click Assign User Rights or Assign Group Rights. Note: The Assign Access Rights dialog appears. 12. Check the checkbox next to the User(s) or Group(s) that is to be assigned Access Rights within the User Company Headlines section. Note: You may check more than one User or Group, if they are to be assigned the same access rights. 13. Within the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this area. Note: To assign these same User or Group Access Rights to all Sections and Applications that exist within the Company Headline section, check the Apply Access Rights to Section Contents checkbox on the dialog (the My Section and System Tools sections are exempt from this action.). Users or Groups that must have different access rights within certain Sections and Applications must be manually changed. This is done by clicking on the Section or Application's lockwithin the Content Browser. 14. Click Save on the dialog. Note: The User(s) or Group(s) is now added to the Section or Application’s access rights area with the assigned permissions visible. 15. If you would like to change the Access Rights assigned to the User or Group, simply click on the User or Group within the list. Note: The Permissions dialog for that User or Group appears with the assigned access rights. 16. Reassign the User or Group access rights and click Save on the dialog. Note: The User or Group is now reassigned access rights. Note: If you do reassign Users and Groups Access Rights, and these rights are to trickle down to other Sections and Applications that exist within this Section, make sure to check the checkboxes next to the specific Users or Groups, and then click Apply Access Rights to Section Contents. Create the Company Headline Page Follow the instructions below to create your Company Headline page. 1. Within the Contents Browser, click on the Company Headline section. Note: The Company Headline page is visible. Click the Edit button located to the top right of the document window. Note: If you do not see the Edit button, you only have the Read access right within this section. Note: The IntraEditor™ or Plain Text Editor appears. 3. Use the IntraEditor™ or Plain Text editor to create your Headline page. Note: If you need help using the IntraEditor™, refer to Using the IntraEditor™ within the Help Guide. View Company Headline Page Within the Content Browser, click on the Company Headline section. Note: The Company Headline page is visible. If you click the Section Contents button, located to the top right of the document window, and then wish to return to the Company Headline page, click View Headline to access the Company Headline page at any time. Note: You may also click on the Company Headline section within the Content Browser to view the Company Headline page. Company Headlines Section Contents The Company Headlines Section Contents area, stores the Section’s sub - Sections and Applications. All Sections and Applications that have been placed at the Company Headlines Root will be listed within the Section Contents area. To be able to access the Section Contents area, a User or Group must have at least the Read and Post access right within the Company Headlines Section. If this is the case, the Section Contents button will be visible on the Company Headline page. Within the Section Contents area, you are able to delete, rename, cut, copy, paste and create other Sections and Applications. But this ability depends on the access rights you have been assigned here. Add Sections and Applications to the Company Headlines Section (Root) The Company Headlines section is the main section or storage area for all Sections and Applications that are created within the Intranet. The Company Headlines section can be considered the Root section of your Intranet, where Sections and Applications exist and can be built upon, allowing you to add more Sections and Applications to them. Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this section to perform this function. Contact your System Administrator or someone who has Administrator privileges in this area. Note: If you are given the Read and Post ability at the Company Headlines section (root), you automatically have Administrator privileges over the Sections and Applications you create. A Lock will be visible to the right of the Section or Application within the Content Browser. Within the Content Browser, click on the Company Headlines section to add Sub - Sections and Applications to it. Note: The Company Headline page is visible. Click the Section Contents button located to the top right of the document window. Note: You have now accessed the Section Contents area, which will list all the Sections and Applications that have been placed at the Company Headlines Root so far. Click the Create button located to the top right. Note: The Create New Application dialog appears. Select from the Create drop-down menu, the Section or Application to be added to the Company Headlines section. Your choices are: § Section § Calendar § Image Manager § External Application § Contact Manager § Email Manager § Link Manager § Document Manager § Bulletin Board Within the Name field, enter a name for the Application or Section. Note: Once your Section is added to the Content Browser, Section names that contain numbers (e.g. 1Marketing) are listed numerically first, then alphabetically. Note: The Name of the Application or Section should be clear so that other Users know its purpose. Note: The Section you are in becomes the default section, and Company Headlines will be entered for you within the Located in field. If you wish to add the Section or Application to another Section, select that section within the Choose Folder dialog. Click on the Browse button. Note: The Choose Folder dialog appears. Click on the desired Section within the Choose Folder dialog.