The Image Manager is an easy to use graphic file storage, which allows you to preview and organize your jpeg and gif images within one location. 

 

Arrange your images in a fashion that is suitable for you, by implementing Image directories; simply create folders within your Image Manager.

 

Quickly browse your Image Manager, by viewing high quality image thumbnails, or view the image full size. 

 

You can also perform a quick and effortless search of the intranet to locate your images. 

 

 

Creating an Image Manager Application

 

Note: If you are not an Administrator, and you wish to add this application to the Company Headline section, you must have at least the Read and Post access right at the Company Headline section (Root).

 

Note: If you are not an Administrator, and you wish to add this application to a Section that exists within the Company Headlines section, you must have at least the Read access right at the Company Headline section (Read), and at least Read and Post at the Section.

 

1. Within the Content Browser, click on the Create button located to the top right.

 

Note: The Create New Application dialog appears.

 

2. Select Image Manager from the Create: drop-down menu.

     

    3.  Within the Name field, enter a name for the Image Manager application.

 

Note: The Name of the application should be obvious enough so that if other Users read it, the application’s purpose is clear to them.

 

4. Click the Browse button.

 

Note: The Choose Folder dialog appears.

 

5. Now you must decide where the application will be situated within the Intranet.  This depends on what access rights you have been given and where you would like the application to be located.  Therefore, follow the instruction below within the Choose Folder dialog, according to the instance that applies to your situation:

 

ü       If you have been given at least the Read and Post access rights at the Root of the Intranet, you are able to add the application to the Root and to any Section that you have Read and Post.  Click on Company Headlines to have the application sit at the root of the Content Browser, or click on the desired Section to add the application there. 

 

ü       If you have been given at least the Read and Post access rights at the Root of the Intranet, and you would like to add the application to a Section, you may have to locate the Section as it may be hidden within another Section.  Therefore, you must click on the Section’s plus sign (+) to expand its contents.  Once you have located the Section, click on it to save the application there.

 

ü       If you have the Read right only at the root, you can only add the application to your My Section area.  Click on My Section within the Choose Folder dialog to save it there.

 

Note:  Remember, an Application cannot be added to another application.

 

6. From the list of icons available, select an icon that you feel best suits the Image Manager application.

           

   7.  If you would like to create a personal shortcut to the application, check the Include in Quickbar checkbox.

 

Note: The Quickbar allows you to set your own personal shortcuts to frequently accessed Applications rather than navigating throughout the Content Browser to access them.  A Shortcut is your own personal quick link that no other system member is able to view.  Once the shortcut is created, it is located on one of the left Containers that you created; the container depends on which one you select from the drop-down menu.  If you have not created containers and would like to, refer to Quickbar Settings - Create a Container on Your Quickbar within the Help Guide.

 

8. From the drop-down menu, select the Container you would like the shortcut to be placed on.

           

   9.  Click Save.

 

Note: If you have saved the Application to the wrong location within the Content Browser, you must have at least the Read, Post and Modify access right within the Section to delete the application.

 

Note: The Application is now added to the Content Browser to the chosen location.

 

 

 

Assign User and Group Access Rights to your Image Manager Application

 

If System Members are to have access to the Image Manager Application, you must assign User or Group Access Rights.  Follow the instructions below to assign User or Group Access Rights to the Image Manager Application.

 

Assigning the following access rights to Users or Groups within Applications will allow them the following privileges:

 

Four different User Access Rights exist: Read, Post, Modify and Admin.

ü       Read - view documents/files/images/links/events/contacts/etc within a Section or Application.

ü       Post - add new documents/files/images/links/events/contacts/etc to a Section or Application.

ü       Modify - edit any existing documents/files/images/links/events/contacts/etc within a Section or Application but unable to post new documents.

ü       Admin - The User is given Administrator privileges for a particular Section or Application allowing them complete control over documents/files/images/links and assigning Users Access Rights in that particular area. This User becomes a Section or Application Administrator.

 

Permissible User Access Right Combinations

 

ü       Read  - allows the User to only view items within a Section or Application, the User is unable to post and modify new and existing items.

ü       Read – Post  - allows the User to view and post new items within a Section or Application but the User is unable to modify existing items.

 

ü       Read – Modify - allows the User to view and modify existing items within a Section or Application but the User is unable to post new items.

 

ü       Read – Post – Modify - allows the User to view, post and modify new and existing items within a Section or Application.

 

Note: As a security measure, you are unable to assign Access Rights to any applications that exist or are added to your My Section area.  You are the only User that is able to see the information that is stored here.  

 

Note: If you are not a System Administrator, you must have at least the Admin access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

 

1.       First, you must locate the Image Manager application within your Content Browser.  The location depends on whether you saved the Image Manager application to a Section area or to the Root area (Company Headlines) of your Intranet.  If you saved the Image Manager Application to a Section area, click its plus sign (+), otherwise, it should be visible within your Content Browser.

     

2.       Within the Content Browser, click on the lock located next to your Image Manager application.

    

3.       Make sure the Access Rights tab is selected.

   

 

Note: The application you have currently accessed has automatically inherited its Access Rights from its parent section.

 

Note: The All Users and Admin Users groups may be automatically added to this section or application.  You may use these groups or you may implement your own system.  They have been added for your convenience.

 

Note: If a User belongs to a group that has already been assigned Access Rights, you may override their group access rights by assigning them individual User rights to the Section or Application.

 

Note: If Users or Groups have already been added to this Image Manager Application, you may view them in several ways.  For example, click Show All to list both individual Users and Groups that have been assigned access or click Show Users to list only individual Users who have been given access or click Show Groups to list only User Groups who have been given access.

 

4.       Click Assign User Rights or Assign Group Rights.  

 

Note: The Assign Access Rights dialog appears. 

 

Note:  All Users and Groups of the Intranet are listed.

 

Note: When assigning User or Group Access Right s to a Section or Application that exists within the Company Headline section, the User or Group to be assigned, must have at least the Read access right within the Company Headline main section, before any access rights can be assigned to any of its Sections or Applications.  If you do not have this ability, contact your System Administrator.

 

5.       Check the checkbox next to the User(s) or Group(s) that is to be assigned Access Rights within the Image Manager Application.

 

Note: You may check more than one User or Group, if they are to be assigned the same access rights.

 

6.       Within the User Permissions or Group Permissions area, check the Grant checkbox next to the appropriate Access Rights (Read, Post, Modify or Admin) that the User(s) or Group(s) is to have within this area.  

7.       Click Save on the dialog.

 

Note: The User(s) or Group(s) is now added to the Access Rights area with the assigned permissions visible.

 

8.       If you would like to change the Access Rights assigned to the User, simply click on the User or Group within the list.

 

Note: The Permissions dialog for that User or Group appears with the assigned access rights.

9.       Reassign the User or Group access rights and click Save on the dialog.

 

Note: The User or Group is now reassigned access rights.

 

 

 

 

Modifying Your Image Manager Properties

 

Here, you are able to change the name of a Image Manager Application or choose another Icon for it.  Both changes will be visible within your Content Browser.  The name you select for the Image Manager Application should be clear so that other Users are able to recognize it.

 

Note: If you are not a System Administrator, you must have at least the Admin access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       First, you must locate the Image Manager Application within your Content Browser.  The location depends on whether you saved the Image Manager Application to a Section area or to the Root area (Company Headlines) of your Intranet.  If you saved the Image Manager Application to a Section area, click its plus sign (+), otherwise it should be visible within your Contents Browser.

2.       Within the Contents Browser, click on the lock icon located next to your Image Manager Application.

3.       Select the Properties tab.

 

Note: Here you are able to modify the Image Manager Application’s Name, as well as select an icon for the application.

 

4.       Within the Name field, enter a new name for the Image Manager Application and/or select a new icon.

5.       Click Save Changes.

 

Note: The Image Manager Application’s changes are now modified within your Content Browser.

 

 

 

 

Uploading Multiple Images to the Intranet

 

The Multiple File Transfer Tool allows Users to quickly upload numerous images or entire folders of images at one time. Upload entire directories with ease to your My Images folder, or to an Image Manager application.

 

Note: Users running Windows® operating systems are able to use the Multiple File Transfer Tool.

 

Note: Users running Linux® or Sun Solaris™ operating systems, refer to Uploading an Image below.

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Image Manager application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  By default all images will be listed in the Thumbnail View, as well as the name of the image.

 

2.       Click Upload Multiple Images.

 

Note: The Multiple File Transfer Tool dialog appears.

 

3.       Click Add Files to upload individual images or click Add Folder to upload entire folders of images.

 

Note: The Open dialog or the Browse for Folder dialog appears.

            

4.       Locate the images or folders on your local system that are to be uploaded, and select each file or folder, and then click Open or Ok.  You may also press the Control key and hold it down on your keyboard while selecting more than one image or folder.

 

5.  Click Open or Ok.

 

Note: If you have more images or folders to upload, click Add File or Add Folder to add more images or folders to your listing.

 

Note: All the selected images are listed within the Multiple File Transfer Tool dialog.

 

6.       Once you have selected all the images and folders that you wish to upload to this Image Manager application or folder area, click Upload.

 

Note: The Upload dialog appears.

 

7.       At Keywords, enter a few words that can be related to the image.

 

Note: The words entered in Keywords should be words that can be entered in a search later to find that particular image.

 

8.    Click Ok.

 

Note: The copying of images from your local system to your Intranet begins.

 

9.    Once that is complete, click Ok on the completion dialog.

 

Note: This process is now finished.

 

10.   If you wish to upload more images and folders, click Add File or Add Folders, otherwise click Close to return to your Intranet.

           

Note: All uploaded images are now added to the image listing in thumbnail view. 

 

Uploading an Image

 

Follow the steps below if you only need to upload one image at a time to your Intranet. Users running Linux® or Sun Solaris™ operating systems, may use this tool to upload images.

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

 

1.       Within the Content Browser, click on the Image Manager application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  By default all images will be listed in the Thumbnail View, as well as the name of the image.

 

2.       Click Upload Image.

 

Note: The Upload Image dialog appears.

 

3.       Click Browse to locate the file on your local system.

 

Note: The Choose File dialog appears.

 

4.       Select the image to be uploaded and click Open.

 

Note: Within the Upload File dialog, the Filename field is automatically entered with the path and filename of the image.

 

6.       At Title, enter a title for the image. 

5.       At Keywords, enter a few words that can be related to the file.

 

Note: The words entered in Keywords should be words that can be entered in a search later to find that particular image.

 

7.       Click Upload.

 

Note: The new image  file is now added to the image listing.

 

 

 

 

 

Downloading Images from the Intranet to your Local System through the Multiple File Transfer Tool

 

The Multiple File Transfer Tool not only allows you to upload images to your Intranet, but it also allows you to download images.  Quickly download numerous images at one time; even download entire image directories with ease to your local system. 

 

Note: Users running Windows® operating systems are able to use the Multiple File Transfer Tool. However, Users running Linux® or Sun Solaris™ must right click on the image file and select Save Picture As to save the image to their local system.

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Image Manager application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  By default all images will be listed in the Thumbnail View, as well as the name of the image.

 

2.       Click Upload Multiple Images.

 

Note: The Multiple File Transfer Tool dialog appears.

 

3.       Click Download.

 

Note: All images that exist within the current Image Manager application are listed within the dialog.

 

4.       Check the checkbox next to the images that are to be downloaded to your local computer, or click on the Select All button.

5.       Click Download.

 

Note: The Open dialog appears.

 

6.       Select where on your local system you would like to download the selected images.

7.       Click Ok.

 

Note: The copying of images from your Intranet to your local system begins.

 

8.   Once that is complete, click Ok on the completion dialog.

 

Note: This process is now finished.

 

            9.     Click Close on the Multiple File Transfer Tool dialog.

 

Note: Selected images are now saved to your local system within the chosen folder.

 

 

Delete Images

 

Note: If you are not a System Administrator, you must have at least the Read and Modify access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1. Within the Contents Browser, click on the Image Manager application that is to be accessed.

     

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  By default all images will be listed in the Thumbnail View, as well as the name of the image.

     

2. Check the checkbox below the image to be deleted.

           

    3.  Click Delete.

       

Note: The Delete confirmation dialog appears.

 

 

Note: The image is now deleted from the list.

 

 

View Image Thumbnail and Full Screen

 

Note: If you are not a System Administrator, you must have at least the Read access right within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1. Within the Contents Browser, click on the Image Manager application that is to be accessed.

      

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  By default all images will be listed in the Thumbnail View, as well as the name of the image.

      

2. Click View Details.

      

Note: Images are listed by Title, Size, Date, Author and Type.

     

3. To view an image full size, click on the thumbnail or the name of the image file.

 

Note: The image appears full size in the document window.

 

4. Click the Back button to go back to the Thumbnail page or Details page.

 

 

 

Rename Images

 

Note: If you are not a System Administrator, you must have at least the Read, Post, and Modify access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1. Within the Contents Browser, click on the Image Manager application that is to be accessed.

           

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  By default all images will be listed in the Thumbnail View, as well as the name of the image.

     

2. Check the checkbox next to the Image in either the Thumbnail view or Details view.

           

    3.  Click Rename.

Note: The Rename dialog appears with the original file name. 

 

4. Within the New Filename field, enter the new name for the file.

          

    5.  Click Save.

 

Note: The image appears with a new filename in the image listing.

 

 

 

 

Cut and Paste Images into other Applications

 

You may cut the images into other Image Manager or Document Manager applications, as well as into other Folders.

 

Note: If you are not a System Administrator, you must have at least the Read, Post, and Modify access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1. Within the Contents Browser, click on the Image Manager application that is to be accessed.

           

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  By default all images will be listed in the Thumbnail View, as well as the name of the image.

     

     2.  Check the checkbox next to the image to be cut.

           

     3.  Click Cut.

     

Note: Cut removes the item from its current location and places it on your intranet clipboard to be pasted into another location.

     4.  Within the Content Browser, navigate to the new location of the image file.

Note: You may cut the image into another Image Manager location, Document Manager or into another Folder.

  

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

     5.  Click Paste.

 

Note: The image is now pasted into the new location.