The IntraEditor™ is a dynamic integrated HTML editor that allows Users the ability to create documents with the assistance of various features and without the knowledge of HTML.

           

The IntraEditor™ functions as though it were a word processor, which allows the User to create and edit HTML documents. Users are able to insert images, create hyperlinks to documents, as well as other Web sites.

 

You have the ability to manipulate font and font sizes, create tables and modify font colors and styles.  Create new documents by copying and pasting HTML documents that include images and rich text formatting into the IntraEditor™ to produce your own HTML document.

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to create documents using the IntraEditor™ or Plain Text editor.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

Note: The IntraEditor™ is the Intranet default editor; refer to My Settings – Select an Editor Style if you wish to change your editor style to the Plain Text editor.

 

 

 

IntraEditor™ Views

 

Three views exist within the IntraEditor™: Normal, HTML, and Preview, each located at the lower left corner of the IntraEditor™.  

 

Normal View – this view is the default view for the IntraEditor™.  Use this view to edit your document, insert and format your text, images, and links.  Any Web links or JavaScript™ within the document will not function in this view.

 

HTMLView – this view allows you to view your source code for the document, as well as modify it.

 

Preview View – this view allows you to see your Web links and JavaScript™ in action.  You are not able to edit the document in this view, by way of modifying text, images, or links. 

 

           

 

Creating Intra.Net™ Documents using the IntraEditor™

 

Make sure the IntraEditor™ has been selected as your text editor within the My Section – My Settings area of your Intranet.  For instructions on selecting the IntraEditor™, refer to Select an Editor Style in the My Settings section of the Help Guide.

 

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Document Manager application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All documents, files or folders that exist in this application are listed in the document window, including the file Title, Size, Date, Author, Type, Status, and Version.

 

2.       Click Create File.

 

Note: The IntraEditor™ appears.

 

3.       Enter a Title for the document. 

 

4.       At Description, enter a short explanation for the document.

 

Note: The text entered in Description sums up the purpose of the document for quick reference, for yourself, as well as other system members. It will appear in the title bar of the document when it is being viewed.

 

5.       At Keywords, enter a short description for the file.

 

Note: The words entered in Keywords should be words that can be entered in a search later to find that particular file.

 

6.       Check Select Users to notify at exit to send select Users and Groups an E-mail Notification of the document.

7.       Use the Intra.Net™ IntraEditor™ to create your new document by implementing its formatting capabilities.  For more information on using the IntraEditor™, refer to the rest of this document for guidance.

8.       To save your document, click on the File menu and click Save or click Save and Exit to exit the document.

 

Note: If you checked the E-mail Notification checkbox, the User and Group E-mail Notification dialog appears.

 

 

Note: Within the User and Group E-mail Notification dialog, click Show Users or Show Groups to display them, then check the checkbox next to the Users or Groups of Users that are to be notified.  Enter an email message within the text box, and then click the Send Notification button.

 

Note: The selected Users or Groups are now notified of the newly added document.   

 

Note: The Document Manager content view is automatically updated to show the new file listed.

 

 

 

Editing Intra.Net™ Documents using the IntraEditor™

 

Note: If you are not a System Administrator, you must have at least the Read, Post, and Modify access rights within this application to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

 

1.       Within the Content Browser, click on the Document Manager application that is to be accessed.

            

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All documents, files or folders that exist in this application are listed in the document window, including the file Title, Size, Date, Author, Type, Status, and Version.

 

Title: Title refers to the name given the file when uploaded or created.

            Size: Size of the file shown in kilobytes or bytes.

            Date: Date the file was uploaded.

Author: The name of the User who created the file or simply uploaded the file depending on the file type.  If the file is an Intra.Net document, the author refers to the person who created it.

            Type: The type of file uploaded or created, e.g. Folder, Word file, html file etc.

Status: Status indicates whether the file is available to be checked out for editing or is already checkout out by another User.

 Version:  Version number indicates how many modified editions exist of a file.

           

2.       Check the Status heading of the document to see if it is available. 

 

Note: If a document is available, the Status heading will read Available for the file.

 

Note: If a document has been checked out by another User, the Status heading will read Checked Out, which allows you to view the document but not edit it.  This includes not being able to add Attachments, Notes or Email notifications to the document.

 

3.       If the document is available, click on the IntraEditor™ document title to view it.

 

Note: The document is visible in the lower document window. 

 

Note: The Document Title, Author, Description, Date Created, Status, and Modified By are listed in the top document window.

 

4.       From the Version drop-down menu, select the document version that you wish to edit.

           

Note: If the document only has one version, proceed to step 5.

 

Note:  If the document has many versions, any version of a document can be edited, so make sure to select the correct version # from the Version drop-down menu.  Once the version is selected from the drop-down menu, make sure this is the document you wish to edit by quickly reviewing it.

 

Note:  Create numerous versions of a document with minor or major changes.   Version 1 is the very first or original version of the document, as the version #'s increase, the more recent the document is, as well as the more modified it becomes. 

 

5.       Click Edit.

 

Note: The IntraEditor™ or Plain Text editor appears with the document visible.  If the document was created in the IntraEditor™ and then opened in the Plain Text editor, all rich text formatting and images will be lost.

 

6.       Make the appropriate modifications to the document.

7.       Click on the IntraEditor™ File menu, and then click Save.

 

Note: The document is now saved as the latest version, within the series of versions for that document.

 

Note: The latest version of the document will be listed within the document listing.

 

 

 

Spell Check your Intra.Net™ Documents

 

1.       Within the Content Browser, click on the Document Manager application that is to be accessed.

 

Note: If the application you are seeking exists within a Section, you must click on the Section’s plus sign (+) to view the contents.  Once you have located the application within the Section, click on its name.

 

Note:  All documents, files or folders that exist in this application are listed in the document window, including the file Title, Size, Date, Author, Type, Status, and Version.

 

2.       Click Create File.

 

Note: The IntraEditor™ appears.

 

3.       Enter a Title for the document. 

 

4.     At Description, enter a short explanation for the document.

 

Note: The text entered in Description sums up the purpose of the document for quick reference, for yourself, as well as other system members. It will appear in the title bar of the document when it is being viewed.

 

5.  At Keywords, enter a short description for the file.

 

Note: The words entered in Keywords should be words that can be entered in a search later to find that particular file.

 

6.  Check Select Users to notify at exit to send select Users and Groups an E-mail Notification of the document.

 

7.  Use the Intra.Net™ IntraEditor™ to create your new document by implementing its formatting capabilities.

9.   To start spell check, click on the Tools menu.

 

10.  Select Spelling....

  Note: The Spell Check dialog window appears.

 

 11.  The undetermined word is highlighted in red and will appear in the Not in Dictionary 

        field. The words within the Suggestion box are the most similar words 

        to the undetermined word. If one of the words listed here is the correct word, highlight 

        it and click Change or Change All.  If the correct word is not in the Suggestion 

        List, click Ignore Once.  If the undetermined word is correct and does not 

        need to be changed, click Ignore Once or Ignore All.  

 

12. Click Close when Spell check is finished.

      

       

 

IntraEditor™ Menus

The File Menu 

• Save  allows you to save the document within the Intranet to the area that you are currently in. You must have at least Post access privileges to save a document. You may also use Ctrl+S.
• Exit exits the document, however, if you made changes and did not save, you will be asked to save the changes before exiting.

 

 

The Edit Menu 

• Undo – Allows you to undo previous actions.
• Redo – Allows you to redo actions that were undone.
• Cut  removes the current selected text from the editor or another application, which can be later pasted to another location in the editor.
  
  Note: The formatting of the text is lost if it is cut from another application. You may also use the Cut button in the toolbar or Ctrl+X within the editor.
• Copy  duplicates the selected text from the editor or another application, which can be later pasted to another location in the editor.
  
  Note: The formatting of the text is lost if it is copied from another application. You may also use the Copy button in the toolbar or Ctrl+C within the editor.
• Paste  adds previously cut or copied text into the editor, at the current cursor position.
  
  Note: The formatting of the text is lost if it is copied from another application. You may also use the Paste button in the toolbar or use Ctrl+V within the editor.
• Paste Special adds previously cut or copied text into the editor at the current cursor position but allows you the option to paste the text as HTML code or Plain Text.

Plain Text: this option pastes the copied text into the Normal View but strips the text of all formatting.

 

Plain Text as HTML code: this option allows copied HTML code to be pasted into the Normal View of your IntraEditor™ document and have the code function.  For example, the copied text is “<b>bold text</b> “and appears as “bold text” when pasted into the IntraEditor™ document. 

 

HTML code: this option pastes text into your document exactly as it was copied into your clipboard and all formatting is sustained.

 

HTML code as Plain Text: this option copies text and then converts it to HTML code when pasted into the IntraEditor™.

 

 

• Delete removes the current selected text.

• Select All highlights all text and images within the document. You may also use Ctrl+a.
• Find brings up the Find Dialog and allows you to search for a word or phrase within the document. You may also use Ctrl+F.
• Replace brings up the Replace dialog, which allows you to find a string of text and replace it with a new string. You may also use Ctrl+H.

 

 

The View Menu  

• Toolbar allows you to add or remove the formatting toolbar. A checkmark indicates the toolbar is present.
• Status Bar allows you to add or remove the status bar viewed at the bottom frame of the editor. A checkmark indicates the status bar is present.

 

 

 

The Insert Menu  

• Table allows you to enter a table into your document at the current cursor position.
• Break allows you to enter an empty line break within the document.
• Horizontal Line allows you to enter a horizontal line within the body of the document.
• Picture  allows you to insert an image from the Intranet or from your local system. Images must be in gif or jpeg formatting.
• File allows you to insert a file from your local system.
• Hyperlink allows you to create links to an Intranet Document, Web Page, E-mail Address, or choose the Custom URL selection for any other URL you would like to enter.  You may also use Ctrl+K.

 

 

 

The Format Menu 

• Font modifies the selected text within the document. You are able to change font, font style, size, and color as well as underline text. You are also able to access these functions from the toolbar.
• Color modifies the selected text color.
• Style performs the following functions:
• Regular: Text is left unformatted.
• Bold formats text as bold (or removes bold if already bolded).
  
  Note: You may also use Ctrl+B.

 

• Italic formats text as italics (or removes italics if already italicized).
  
  Note: You may also use Ctrl+I.
  
  
• Bold Italic formats text as bold and italics.

 

• Size adjusts the size of your text.
• Effects formats text as Underlined, ^Superscript, Strikeout, or _Subscript.
  
  Note: You may also use Ctrl+U to underline selected text.

 

• Paragraph allows the User to format the positioning of the selected text:
• Alignment – left, center or right alignment of text

Left Justify  aligns text to the left margin. You may also use Ctrl+l.
Center Justify  aligns text to the middle of the page. You may also use Ctrl+E.
Right Justify aligns text to the right margin. You may also use Ctrl+R.

• Indentation
  Indent moves the text to the right by one increment. You may also use Ctrl+M.
  UnIndent moves the text to the left by one increment. You may also use Ctrl+Shift+M.

 

 

•  Bullets and Numbering allows you to create bulleted and numbered lists within your document.
•  Background allows you to select a color or an image for your document's background.

 

 

 

The Tools Menu 

• Internet Options prompts the Internet Properties dialog to appear. If you are using Netscape and a Proxy Server, you should verify this setup by selecting the Connections tab, clicking on LAN settings, then checking Use a Proxy Server. Fill in the appropriate information.

 

 

 

The Help Menu 

• About IntraEditor™ displays information about the IntraEditor™ including: version and patent information.

 

 

 

Inserting Images

Follow the procedures below to either insert images from the Intranet or from your local system.

Only gif or jpeg images may be uploaded to the IntraEditor™. If you are working with images of another file type, use an image editor or conversion program to convert them to one of the above formats before uploading.

 

 

Inserting Images from the Intranet

Note:  When inserting images from the Intranet into an IntraEditor™ document, the image must already be uploaded to a Document Manager Application or Image Manager Application somewhere within your Intranet from your local computer.

Note: Make sure the IntraEditor™ is opened.

1. Place the cursor where the image is to be inserted within the document.

           

    2.  From the Insert menu, go to Picture, and select From IMS (Information Management System).
           
            Note: The Intranet Browser dialog appears, which will default to the Document Manager application 

            the User is currently in.

 

Note:  From the Filter drop-down menu, select Images to list only image files or select None which lists all files.

 

Note: If the image is to be selected from another Section or Application, click on the top drop-down menu to locate it.

3. Highlight the image that is to be inserted into the document.
4. Click Ok.

Note: The image is inserted into the IntraEditor™ document.

Note: To resize the image, click on it within the document, then click on the selection border and move your mouse to resize the image.

 

 

 

Inserting Images from the User's Local System

Note: Make sure the IntraEditor™ is opened.

1. Place the cursor where the image is to be inserted in the document.
2. From the Insert menu, go to Picture, and select From File.
    
   Note: The Open dialog appears.
3. From the Open dialog, find the location of the image on your local system.
4. Highlight the Image and click Open.
   
   Note: The image is inserted into the document.

       Note: To resize the image, click on it within the document, then click on the selection border and move        

       your mouse to resize the image.

 

 

 

Inserting Links

Follow the directions listed to insert links within your IntraEditor™ document to link to other Intra.Net documents, Web pages, E-mail addresses, or URLs.

 

 

Linking to a Intra.Net Document or File - Creates a link within your document to another Intra.Net document or file within the Intranet.

Note: You must have text selected before you can create a link.

1. Within the IntraEditor™ document, highlight the text to be linked.

2. From the Insert menu, select Hyperlink.

    Note: The Hyperlink dialog appears.

 

           

    3.  Select IMS Document.

    4.  Click the Browse button to select the document from the Intranet.

    Note: The Open dialog appears which will default to the Application or Folder you are currently in.

    

    5.  If the file exists in the current Application or Section, select the Intra.Net file.

    6.  If the file exists in another Application or Section, click on the top drop-down menu and locate the Application 

         or Section and then locate the file to be linked to, highlight the file and click Open.

    7.  Click OK on the Hyperlink dialog.

    8.  Click the Preview button and click on the link to make sure the file is correct.

    

    Note: The text is now linked to the selected file within the Intranet.

 

 

Link to a Web Page - Creates a link to a Web Page

Note: You must have text selected before you can create a link.

1. Within the IntraEditor™ document, highlight the text to be linked.
2. From the Insert menu, select Hyperlink.
   
   Note: The Hyperlink dialog appears.
3. Select Web Page.

           

4.  Type in the web site address that will be linked to the selected text.

5.  Check the Open Link in New Window checkbox to have the site open in a new browser window; otherwise, 

     the site will open in the currently opened browser.

6.  Click OK on the Hyperlink dialog.

7.  Click the Preview button and then click on the link to make sure the site has been entered correctly.

 

 

Link to an E-mail Address - Creates a link to an e-mail address.

Note: You must have text selected before you can create a link.

1. Within the IntraEditor™ document, highlight the text to be linked.
2. From the Insert menu, select Hyperlink.
   
   Note: The Hyperlink dialog appears.

           

3.  Select E-mail Address.

4.  Type in the e-mail address that will be linked to the selected text.

5.  Click OK on the Hyperlink dialog.

6.  Click the Preview button and then click on the link to make sure an Email Send message dialog appears.

 

 

 

 

Insert Table

 

Note: If you need to make adjustments to your table, you may edit the HTML code in the HTML view.  However, you cannot format a table once it has been created, for example, deleting cells or adding cells, therefore, you should plan the table before creating it.

1. Within the IntraEditor™ document, place the cursor within the body of the document where the table is to be inserted.
2. From the Insert menu, select Table.

 

Note: The Insert Table dialog appears.

    

3. Enter the number of Rows for the table.
4. Enter the number of Columns for the table.
5. Select from the drop-down menu, in Percent or Pixels, the width of the table by entering an appropriate number.
6. Enter a number for the width of the table border.  The larger the number, the thicker the boarder of the table becomes.
7. Enter numbers for the Cell Padding and the Cell Spacing of the table.

          

    8.  Click Ok.

 

Note: The table is inserted into your IntraEditor™ document.

     

Note: To enter your information within the table, use your mouse to click into the desired cell.  To move from cell to cell, use your mouse to click into the desired cell.

 

1. Within the IntraEditor™, click on the Edit menu, and select Find.
   
   Note: The Find dialog appears. You may also use Ctrl+f.

          

    2.  Enter the text to be found in the Find What field.

3.  Select search options:

Match whole word only: Searches the document for the whole word only. If this criterion is not checked, the search will seek any instance of the entered text within the document.

Match Case: The search for the word is determined by any instance of lowercase or uppercase letters.

Direction: Select Up or Down to specifically guide the direction of the search; otherwise, the search will start wherever the cursor has been placed within the document and search down.

4.  Click Find Next to begin the search string.

Note: Each click thereafter will find the next occurrence of the search string. The found word will appear highlighted within the IntraEditor™.

Note: A message dialog may appear stating the search is finished, make sure that your cursor has been placed at the start of the document and the direction of the search is down.

 

 

 

Replace Tool

The IntraEditor™ replace feature allows you to search for a string of text and then replace it with new text.

1. Within the IntraEditor™, click on the Edit menu, and select Replace.
   
   Note: The Replace dialog appears. You may also use Ctrl+h.

          

2.  Enter the text to be found in the Find What field.

3.  Enter the new text in the Replace With: field, which is to replace the Find What: text.

4.  Select certain criteria for the search by checking the following:

Match whole word only: Searches the document for the word only. If this criterion is not checked, the search will seek any instance of the entered text within the document.

Match Case: The search for the word is determined by any instances of lowercase or uppercase letters.

Direction: Select Up or Down to specifically guide the direction of the search; otherwise, the search will start wherever the cursor has been placed within the document and search down.

       

      5.   If the Replace button is clicked, the search will stop at every instance of the found word.     

            Click Find Next if you wish to skip the highlighted word or click Replace to replace the       

            word. Click Replace All to replace every instance of the found word without stopping the     

            search.

  Note: A message dialog may appear stating the search is finished, make sure that your cursor has been  placed at the start of the document and the direction of the search is down.

 

 

 

 

Format Font

1. Within the IntraEditor™ document, highlight the text to be formatted.
2. From the Format menu, select Font.

    Note: The Font dialog appears.

           

    3.  Select Font, Style, Size and Color to format the text in the document the way you wish the text to appear.   Check an Effects checkbox if necessary as Underlined, ^Superscript, Strikeout, or _Subscript.

         Note: To view how the text will appear, check the Sample window within the dialog.

    4.   Once the sample text appears as desired, click OK on the dialog.

         Note: The highlighted text now appears formatted.

 

 

 

 

 

Format Paragraph

1. Within the IntraEditor™ document, highlight the text to be formatted.
2. From the Format menu, select Paragraph.
   
   Note: The Paragraph dialog appears.

          

3.  Select the Alignment of the text by choosing from the options Left, Center, or Right.

4.  If you would like the selected text to indent also, enter a figure from 1-10 increments to indent your text.

5.  Spacing between Paragraphs – if a particular spacing is to exist between paragraphs, enter a numerical figure from 1-10 for the spacing between paragraphs.  Select the form of measurement from the drop-down menu in pixels, millimeters, or inches.

6.  Click OK on the dialog to format the text.