What is the Content Browser?

 

The Content Browser is the side menu located to the left of your Intranet’s user interface.  Here you are able to add content to your Intranet. Create and add a hierarchy of Sections and Applications in a way that suits your needs. 

                

Use the Content Browser to navigate throughout your Intranet by clicking on the Sections, Applications and folders that are listed. When creating a Section or Application, you are able to name it and specify its location within the Content Browser allowing you to tailor your Intranet to your company.

 

You will notice the My Section area located below Company Headlines within the Content Browser.  It is automatically created for Users once they are added to the Intranet and is your own set of personal applications that no other User has access to.  Refer to My Section for more information on this area.

 

 

What is a Section?

 

A Section can be defined and structured any way to suit your company.  It acts as a classifier of information, which allows you to add other Sections and Applications to it.  A Section can be built upon as a starting point, allowing you to add more Applications and Sections to it.  A Section should be given a name that is clear so that all system members know its purpose, for example, Marketing Department or Windsor Plant Project.

 

Each Section is preloaded with a blank HTML page, called a Headline Page, which can be edited to provide an introduction to the Section.  To access a Section headline page, click on the section name within your Content Browser.  Post important news and information on this page to keep system members up to date. 

 

A Section is stored within your Content Browser and is a storage area for other Sections and Applications.  This storage area is called Section Contents, and within this area you are able to delete, rename, cut, copy, paste and create other Sections and Applications within a Section.  But this depends on the access rights you have been assigned at this section’s Headline page.  If access rights have been applied to Section Contents, then your headline page access rights will apply to its Sections and Applications as well.

 

A Lock listed next to a Section within the Content Browser indicates you have been given the Administrator privilege within that area and are able to manage the Section’s settings as well as assign User Access Rights to individual Users as well as Groups of Users within that particular section.  If access rights have been applied to Section Contents, then your Administrator rights at the headline will apply to its Sections and Applications as well.

 

 

Section Contents

 

The Section Contents area, found within a Section, stores the Section’s sub - Sections and Applications.  To be able to access the Section Contents area, a User or Group must have at least the Read and Post access right within the Section.  If this is the case, the Section Contents button will be visible on the Section headline page.  Within the Section Contents area, you are able to delete, rename, cut, copy, paste and create other Sections and Applications.  But this ability depends on the access rights you have been assigned there.

 

 

What is an Application?

An Application is a tool that you can utilize to manage your information and the information of others in numerous different ways. Many bundled applications are available and once added to the system, can be placed at the highest level within the Content Browser, which is the Company Headlines section or within a Section. 

 

But there is no need to create Sections in order to create Applications.  Applications are designed to exist on their own and as many applications as necessary can be created.

 

A Locklisted next to an Application means you are the Administrator of that application and are able to assign User and Group Access Rights there among other administrator tasks. Applications that exist are:

 

ü       Department Home Pages – Use Department Home Pages to assist in the organization of your Intranet.  Simply create Sections and structure them within your Intranet in a way that reflects your company, such as Sales, Production, Human Resources, etc, then add more sections and applications to each department section.  The Section home page can be used as a headline page for the department, informing Section members of important news.  You may also add rich HTML content to the home page that can link to external and internal documents important to those members.

 

ü       Email Client – Since most companies and organizations already have a well-established e-mail system that they have grown accustomed to, the Intra.Net™ E-mail client application has an interface that allows all Users to access their own established POP3 and IMAP accounts rather than requiring the creation of a new separate e-mail address.   Access all your mail in one centralized location.  You may create more than one e-mail application if necessary.

 

ü       Calendar System – Manage your schedule and keep track of your appointments and tasks by utilizing the Intra.Net™ Calendar application. Not only can you keep track of your appointments but you can also merge your Calendar with other Calendars that exist within the Intranet to stay in-tune with your associate’s schedules. Sync your Calendar with Outlook® and your Palm™ Pilot device.  Notify system members through e-mail that a new event or appointment has been posted or coming up.  Allow system members access to Calendar applications by assigning Users Access Rights, which allows them to Read, Post, and/or Modify the calendar information.  Categorize your daily Events; add file attachments, notes or reminders to them even create Events occurring in other time zones.

 

ü       Contact Manager – The Intra.Net™ Contact Manager is the application that will assist you in storing and organizing your customer and associate contact information while remaining completely mobile.  Plan, track, group and automate your customer management in order to make the most of your leads. Intra.Net™’s Contact Manager will always keep you up to date, simply sync it with your Outlook® and Palmä Pilot.  You can also attach important files and notes to your contacts if necessary.  Allow system members access to Contact Manager applications by assigning Users Access Rights, which allows them to Read, Post, and/or Modify the contact information.

 

ü       Bulletin Board – The Bulletin Board application is a centralized location to easily store and collect ideas, opinions, and suggestions within your Company on important work issues and projects. A private electronic message center where you are able to locate threads of discussions easily by using keyword searches to locate postings - search the author's name, article title or main text.  The posting date, time, and author are listed for your quick reference.  You may even create a filter to locate past threads and replies to a particular topic.

 

ü       Web Links Manager – The Links Manager allows you to create and store important Web links in a central location for quick and easy access by you or others.  There is no need to log out of your Intranet to surf the web, simply add the link to your Links Manager so as to remain in your Intranet site. 

 

ü       Image Manager – An easy to use graphic file storage area, which allows you to preview and organize your jpeg and gif images within one location.  Arrange your images in a fashion that is suitable for you, as you may create more than one Image Manager application. You may also quickly browse your Image Manager by viewing high quality image thumbnails at a glance or you may even view the image full size. 

 

ü       User Administration – Make use of the User Administration to manage your employee information as well as control who is added to the Intranet.  A clear UI layout allows you to find and process Users and their information quickly and easily.    This application is designed for the System Administrator or another User who has been entrusted with the responsibility of maintaining and managing this application.  The User Administration is one of the applications located within the System Tools section.   

 

ü       Group Administration – This application allows you to arrange your system members into groups that suit your organization. This convenience allows you the ability to assign whole groups Access Rights within Applications or Sections, as well as the ability to send out mail to these Groups. This application is designed for the System Administrator or another User who has been entrusted with the responsibility of maintaining and managing the Group Administration application.  When you first access the Group Administration application, two groups are automatically created for you: All Users and Admin Users.  The Regular Users group may be used to add all Users of the Intranet whereas Users who are to have System - Wide Administrator privileges should be added to the Admin Users group.   The Admin Users group has pre-assigned system - wide administrator access rights. The Group Administration is one of the applications located within the System Tools section.

 

ü       Application Administration – This application allows the System Administrator or another User who has been entrusted with the responsibility of maintaining and managing this application, to turn applications on or off within the Intranet.  If an application is turned off, Users from that point on are unable to create that Application; however, those applications that already exist will remain untouched. The Application Administration is one of the applications located within the System Tools section.

 

ü       External Applications – Intra.Net™ enables you to access other rentable web-based applications from this central location or frequently visited Web sites without even logging out of your Intranet, e.g. Supplier or Client Web sites. Simply add the external application to your My Section area or, if you have been given access, to the Company Headlines folder of your Intranet.  You are then able to access the External Application from your Content Browser at any time.  Once you access the external application, you are able to return to your Intranet at any time by clicking on a toolbar function.

 

ü       System Statistics – a range of numerical data compiled and gathered by the system to assist in comprehending the frequency of the Intranet’s use.  The System Statistics page is designed to enhance the quality of decisions made by the System Administrator, or another User who is entrusted with this responsibility, that regards the Intranet and the way it is implemented within the organization.  This application measures, the number of logins per day, application usage, # of logins for each user total, total storage space occupied between Shared folders and Home Folders.  The System Stats application is one of the applications located in the System Tools section.

 

ü       System Settings – The System Administrator as well as other system members who have been given access are able to control a number of system wide administrator tasks from this location. The System Settings application is one of the applications located within the System Tools section.  The system settings include:

 

§         Time Out period: set the amount of time in seconds an Intranet site can remain idle before logging a User out. 

§         Minimum Password Length: set the minimum number of characters a User is able to adjust their password to.

§         Maximum File Size Upload: set the maximum size of files that Users are able to upload to the Intranet.

§         Company Login Logo: upload the image that is visible on the Company Login page. The image should be sized to 180 x 70 pixels, and be in gif or jpeg format to appear correctly.

§         Company Toolbar Logo: upload the image visible on the top toolbar. Make sure the image is sized to 80 x 26 pixels, and is in gif or jpeg format to appear correctly.

§         SMTP server:  Enter your SMTP mail server, short for Simple Mail Transfer Protocol, a protocol for sending e-mail messages between servers.  Entering your SMTP server allows you to use the Intra.Net™  E-mail Notification System as well as the ability to invite Users through email once they are added to the system.

§         Feedback Link: set the e-mail address that Users can send their comments or suggestions to, for example feedback@planetintra.com.

§        Additional Message when Inviting a user: enter a standard message, greeting or information that you would always like to see on the Invite a User email by entering your text within the text field.

§         Pick the Color for your Intranet: set the color scheme for your Intranet.  If the trial version is being used, the Intranet will be visible in the default color only, which is gray.

 

ü     IntraEditor™ - a dynamic integrated HTML editor that allows Users the ability to create documents with the assistance of various features and without the knowledge of HTML. The IntraEditor™ functions as though it were a word processor, which allows the User to create and edit HTML documents. Users are able to insert images, create hyperlinks to documents, as well as other Web sites. Users have the ability to manipulate font and font sizes, create tables and modify font colors and styles.  Create new documents by copying and pasting HTML documents that include images and rich text formatting into the IntraEditor™ to produce your own HTML document.  Use the IntraEditor™ to compose e-mail messages, create bulletin board threads and replies, and create Notes, Documents and Department Home Pages.

ü       E-mail Notification System – Let system members know when new items have been added to the Intranet by implementing the Intra.Net™ E-mail Notification system.  Inform system members of new documents, calendar events, as well as new postings to the Company Headlines page. 

ü       Search Engine – a very functional tool, as it allows you to quickly locate information anywhere within the Intranet.  You are able to search for Documents, Files, Users, Contacts, Bulletin Board Topics, Web Links, E-mail messages, Images as well as Calendar Events. This powerful search engine seeks out keywords and description words entered when the item was uploaded or created; it even searches for text within the document.

ü       Document Manager – The Intra.Net™ Document Manager application allows you to store, access, view, modify and manage a wide spectrum of information generated within your company.   All file types, text files, HTML files, audio, and video can be stored and managed.  Create numerous versions of a document to aid in the creative process as well as to aid in achieving a final product.  Add attachments to documents, notes and even send e-mail notifications to system members regarding new document versions uploaded to the Intranet. 

 

 

My Section

 

Start work immediately upon logging into your Intranet by accessing the My Section area.  It is located within the Content Browser, and automatically created for Users once they are added to the Intranet. 

 

The My Section area contains your own set of personal applications that no other User has access to, not even the System Administrator.  You are even able to add more Sections and Applications to this folder that are completely private.  User Access Rights cannot be assigned to the Sections or Applications that exist within a User’s My Section area.

 

If you wish, you have the ability to change the name of your My Section area to a title more identifiable; however, the My Section area will always be situated at the top of your Content Browser, below Company Headlines.

 

This section is also equipped with an HTML page that you are able to post information to, such as important professional notes and information, family photos, or list links to important web or Intranet documents.  You may even set this page as your Preferred Home Page.

 

Applications that may exist within the My Section area are: My Documents, My E-mail, My Calendar, My Contacts, My Images, My Links and My Settings.

 

 

My Settings

 

Configure your personal Intranet information from your My Settings section, located within your My Section folder.  Here, you are able to modify your personal details, including your username and password information, default E-mail address, default Time Zone, the ability to select an Editor style, select your Preferred Home Page, as well as add Calendar, E-mail, and Bulletin Board applications to your What’s New page.  Clicking on the Locklocated next to the My Settings folder, allows you to change the name or select a new icon for the folder.

 

 

Company Headlines Page

 

The Company Headlines page is where the System Administrator is able to post important news and information regarding your company that all members can see.   As the default  "home page" for your company's intranet, you can use this page to provide general news and items of interest for system members, such as, welcoming new staff or announcing upcoming company events. 

 

Use the IntraEditor™ to create your Company Headlines page, which allows you to upload images, create web and document links, format text and add tables, as well as so much more.  You are also able to notify System Members of updates to the Company Headlines page through the IntraEditor™ E-mail notification system. 

 

The Company Headlines page is an HTML page that is viewable by all System Members and accessible by clicking on the Company Headlines title located at the very top of the Content Browser. 

 

Posting company headline information should be done by the System Administrator, or by another User who has been assigned the appropriate access rights, which are Read, Post, Modify.  If you have been given the appropriate access rights at the Company Headline page, the Edit button will be visible in the right corner of the HTML document window of the Company Headlines page.  You are also able to change Company Headlines to a more customized title, for example, “Your Company Name” Headlines.   If you do change the name, remember that the Intra.Net™ Help Guide will always refer to this headline page as the Company Headlines page or section.

 

If you do not have a Preferred Home Page selected, the Company Headlines page becomes your default home page, which will appear as soon as you login to the Intranet.  If you would like to set your Preferred Home Page to another page within the Intranet, you may do so within the My Settings -  area.  An Administrator may set a User’s home page within the User Administration application.

 

 

Adding Sections and Applications

 

Add Sections and Applications to your Intranet Content Browser in a manner that suits your organization.  The Sections and Applications you create will manage and store your organization’s important data, as well as determine the way the Intranet is used. 

 

Make sure the organization of the Intranet has been well planned out.  Begin by adding Sections and Applications to the Company Headlines section or Root of your Intranet and then build on those Sections by adding more Sections and Applications.  The end result is a hierarchy of Sections and Applications, similar to a file directory structure. 

 

There is no need to add Sections in order to add Applications; an Application is designed to exist on its own at the Root.   

 

A Section may also exist on its own at the Root, but its main function is to act as a storage container for other Sections and Applications.  A Section can be built upon and used as a starting point, allowing you to add more Applications and Sections to it.

 

An Example of how Sections and Applications can be added to your Intranet:

 

Company Headlines section or Root

-Section

            -Application

            -Application

            -Application

            -Section

                        -Application

-Section

            -Application

            -Application

 

-Application

-Application

-Section

            -Application

            -Section

                        -Application

                        -Application

                                    -Section

  

 

 

Company Headlines Section

 

The Company Headlines section is located at the top of your Content Browser and is the highest directory level that Sections and Applications can be saved to.  The Company Headlines section can be considered the Root section of your Intranet, where Sections and Applications exist and can be built upon, allowing you to add more Sections and Applications to them. 

 

Within your Content Browser, below the Company Headlines section, you will notice that your Intranet has been automatically provided with a Company Documents application, Company Calendar application, Company Contacts application, Company Bulletin Board application, Company Links application, and Company Images application that either can be utilized immediately upon logging in, or you may implement your own structure that better suits your Company's needs.  

To save Sections and Applications to the Company Headlines section, select the Company Headlines title within the Choose Folder dialog, however it may be selected for you as the default.

 

Once Applications and Sections are saved to the Company Headlines section or Root directory of your Intranet, you may build from there, adding more Sections and Applications to either the Company Headlines section (Root) or to another Section.   The end result is a hierarchy of Sections and Applications similar to a directory file structure. 

 

One significant difference between Sections and Applications is, a Section can be saved to the Company Headlines section or below another Section, where it can be built upon, allowing you to add more Sections and Applications to it.  Whereas, an Application cannot be added to another Application, it can be added to the Company Headlines section, where it will exist on its own, or below another Section. 

 

The Company Headlines section is the main section or storage area for all Sections and Applications that are created within the Content Browser.  This storage area is called Section Contents, and can be accessed by clicking on the Section Contents button. Within this area you are able to delete, rename, cut, copy, paste and create information within the Company Headline section.  But this depends on the access rights you have been assigned at the Company Headline page. 

 

If a Section or Application is added to: the Company Headlines section, System Tools section or simply a regular section; the new sub- Section or Application will inherit the Access Rights that already exists  within the parent section. So if the child section or application is to have different rights than its parent section, this must be manually changed by denying the User or Group rights.

 

If access rights have been assigned at the Company Headline page and then Apply Access Rights to Section Contents is selected, it will apply the User(s) or Group(s) those same access rights to all Sections and Applications that exist within the Content Browser, except for the My Section and System Tools sections. Therefore, it will apply those same rights downward.  The function of assigning access rights downward also applies within a regular Section, but the access rights will only be assigned to the contents of that particular section, not all Sections and Applications within the Company Headlines section.

 

A Lock within the Content Browser, listed next to the Company Headline section, signifies that you are an administrator of the Company Headline section.  You are able to Read, Post and Modify the Company headlines page, assign User and Group access rights to the headline page, as well as delete, rename, cut, copy, paste and create Sections and Applications within the Company Headline section. 

 

If the Admin access right is assigned to the contents of the Company Headline section, which is done by clicking Apply Access Rights to Section Contents, then you have been given the administrator privilege within all its Sections and Applications and will see a lock listed next to every Section and Application below the Company Headline section.

 

 

What is System Tools?

 

The System Tools area can be described as the Intranet’s control center.  Here, the System Administrator as well as other Users who have been given the appropriate access rights are able to build, structure and design the Intranet’s foundation through the applications that exist within the System Tools section, and they are: User Administration, Group Administration, Application Administration, and System Settings.

 

The System Tools area also comes equipped with a headline page, which is an HTML page that allows you to post important news and information regarding the functioning or structure of your Intranet.  You can use this page to provide general news and items of interest regarding the System Tools area.

 

Access to the applications within the System Tools area allows you to manage which Users are added, what User Groups are created, what Sections and Applications are incorporated – all from this central location.  The System Tools area also allows you to implement company customization features. 

 

A Locklisted next to the System Tools headline page indicates you have been given the Administrator privilege at the System Tools section.  The User is then given access to Section Contents, Access Rights and the Properties tab which allows you the ability to assign User Access Rights to the System Tools section.   

 

If the Admin access right is assigned to the contents of the System Tools section, which is done by clicking Apply Access Rights to Section Contents, then you have been given the administrator privilege within all its Sections and Applications and will see a lock listed next to every Section and Application below the System Tools section.

 

 

Assigning User and Group Access Rights

 

There are two different areas within the Intranet where a System Administrator, or an Administrator can assign a User or Group Access Rights.  The first area where Users can be assigned access rights is at the Intranet Company Headlines Section (Root).   In order for Users to be able to create Applications and Sections within the Content Browser, the System Administrator must select which Users should be given this responsibility. 

 

Once Applications and Sections have been created, this becomes the second area where Users can be assigned access rights.  In order for Users to be able to read, post, or modify documents/files/images/links/events etc within Applications and Sections, the System Administrator or an Administrator must assign these areas User Access Rights.  

 

The only area within the Intranet Content Browser that cannot be assigned User Access Rights is a User’s My Section area.   This section is completely private, only accessible by the User that it was intended for.

If a Section or Application is added to the: Company Headlines section, System Tools section or simply a regular section; the new sub- Section or Application will inherit the Access Rights that already exists  within its parent section. So if the child section or application is to have different rights than its parent section, this must be manually changed by denying the User or Group rights.  This is done by clicking on the Section or Application's lockwithin the Content Browser.

 

A Locklisted next to an Application or Section within the Content Browser indicates you have been given the Administrator privilege within that area, and are able to assign User Access Rights to individual Users, as well as Groups of Users within that particular area.

 

User and Group Access Rights cannot be assigned to a Section's sub - Sections and Applications, if no access rights have been assigned to the main or parent Section.  This rule applies to both the Company Headlines and System Tools sections.  If the Apply Access Rights to Section Contents link is implemented, it will assign the parent section's User and Group access rights to all its child sections and applications.

 

Deleting a User or Group from the Company Headlines Access Rights area only denies the User or Group access rights to this section and it's contents, it does not delete the User or Group from the Intranet.  This applies to all Sections and Applications when assigning or denying Access Rights.

 

 

 

What is the Quickbar?  

 

The Quickbar Settings tool allows you to set your own personal shortcuts to frequently accessed Applications and Sections with ease rather than navigating throughout the Content Browser to locate them. The Quickbar consists of Shortcuts and Containers, which can be created by clicking on Quickbar Settings located at the upper left corner of your Intranet.

 

A Shortcut is an icon that you set to link to an Application, Section, or Folder within the Intranet.  When you click on this quick link icon, the connected Application, Section or Folder appears in the document window.  The shortcut is automatically given a default icon, which depends on the Application and Section.

 

A Container is an area that stores your shortcuts, keeping everything organized for you.  To access each Container of Shortcuts, click on the appropriate tab, which you are able to name with a descriptive title.  Once a container is created, it is located on your Quickbar and can be accessed by clicking on the tab name.

  

 

 

Copy Users

 

This feature allows you to create a new User account without having to re-enter all the User’s account information over and over again.  The Copy User feature is located in the User Administration application.  For example, if a company has numerous Account Managers, the company information can be entered once for a single User, and then simply copied for numerous other Users. 

 

The original User’s access privileges will also be duplicated for the new User so make sure the original User’s access privileges and group memberships have already been assigned, if they are to be the same.  

 

This feature will prompt you to give a new Username for the User; any dissimilar User information for the New User(s) should be manually entered as necessary.

 

 

What is a Folder?

 

A Folder is an item located within the Document Manager application that enables you to classify and organize information more effectively. Files and Documents can be stored, uploaded and created in the Folders storage area. 

 

Folders will always be highlighted, and listed at the top of your document listing to separate its status from other documents and files.  Folders can also be identified through the Type heading, which will list Folder as the item type.

You have the ability to create Shortcuts that link to Folders in the Quickbar, as well as being able to access Folders within the Content Browser.

 

Check Out Document

 

Checking out a document in the Document Manager application downloads it to your local system and locks the document, ensuring the User who checked it out that no other system member can modify or upload a new version of that same document. 

 

While that document is checked out, it can be viewed by other system members but not checked out or modified.   When a document is checked out, it will be indicated in two areas: the Document Manager file listing under the Status heading will read Checked Out and if viewing the document, it will indicate checked out in the document’s title bar. 

 

If you Check Out a document and you did not make any changes to it, click Unlock, if you made changes to the document and want to upload a modified version from your local system, click Check In.

 

 

Check In Document

 

Checking in a document produces a new version of a document in the Document Manager application and adds it as the latest version of the document that is currently being viewed. 

 

A document does not have to be checked out to check in another version of the document.  Simply click Check In to upload the latest version to a document.

 

 

Unlock Document

 

The act of unlocking a document in Document Manager, frees the document to other system members, allowing them to modify or upload new versions of the document.  To be able to unlock a document, you must have Checked Out the document first for viewing. 

 

 

Download a Document

 

Use the download feature in Document Manager to simply download documents to your local system without locking or checking out the document.  This allows a fellow system member to still be able to check out the same document and make changes to it.

 

 

 

Version

 

Version refers to creating different editions of a document achieved by modifying or uploading a new version of that same document in the Document Manager application.  If there are numerous versions of a document, system members are able to select from the Version drop-down menu which version is to be viewed, downloaded, edited or deleted. 

 

The version number indicates how many modified editions exist of the file.  System members are also able to use the IntraEditor™ to create numerous versions of a document that may include minor or major changes.  Creating new versions using this method preserves the original filename of the document. 

 

Version 1 is the very first or original version of the document, and as version #'s increase the more recent and modified the document becomes.  If you wish to use a different system for tracking your document versions, enter the system to be used, for example, Document A, B, C in the Version field. 

 

When a file is uploaded to the Intranet, the Filename field is automatically entered with the path and filename of the document.  If the file version is to have a different name, it must be changed after it as been uploaded by using the Rename function, otherwise, an error will occur and the document will not upload.

 

 

 

Keywords

 

Keywords are a few words that are entered when a file is uploaded or created within the Intranet.  The words entered in Keywords are words that can be entered in a search later to find that particular file.   For example, if a document discusses customer feedback on new pricing, you may want certain keywords to be: pricing, customer feedback, or sales to help with the documents retrieval in a search.

 

 

 

Description

 

Description is a short explanation for the document that is entered when a file is uploaded or created within the Intranet.   The text entered in Description sums up the purpose of the document as a quick reference for yourself as well as other system members. It will appear in the title bar of the document when you are viewing the file. Description words can also be entered in a search later to find that particular file.

 

 

 

Attachments

 

Add file attachments from your local system to documents, calendar events, and contacts to assist in the immediate act of cross-referencing your information sources to other related data.  The Attachment tool allows you to include files from your local system in the Document Manager, Calendar and Contact Manager applications.  System Members must have at least the Read privilege to view file attachments.

 

 

 

Notes

 

Add notes to remind you of a multitude of tasks that must be completed. If it's a document that requires action, a date that you must be reminded of, or a thought that begs for your attention, add a note to help you accomplish it.  Notes are great for self-reminding, communicating and organizing your thoughts, to-do lists and ideas.  Add notes to help you through a brainstorming process to capture key messages, questions or spontaneous ideas.  System Members must have at least the Read privilege to view notes.

 

 

 

Import/Export with Outlook®

 

The Intra.Net™ Synchronization Utility allows you to quickly and easily import and export your Outlook® contacts and appointments with the Contact Manager and Calendar applications. 

 

 

 

Import/Export with your Palm™ Pilot

 

Sync your Palm™ Pilot contacts and appointments with the Intra.Net™ Contact Manager and Calendar applications.  With only a few simple steps, the Intra.Net™ Synchronization Utility allows you to quickly and easily import and export your contacts and appointments with your PDA.

 

 

Import with a CSV file

 

Use the Intra.Net™ Synchronization Utility to import your contacts from a Comma Separated Vales (CSV) file into the Intra.Net™' Contact Manager and Calendar application.

 

 

 

Merge Calendars

 

The Merge Calendar feature is a very useful tool as it allows you to merge your Calendar application with other Calendar applications within the Intranet.  You may merge with the Calendars of other system members, or if you are using more than one Calendar, such as project calendars, team calendars, as well as personal calendars, you may want to merge them all into one. 

 

When merging calendars, the authors of the events are indicated so you know what events are yours and what events belong to other Users.  You must have at least the Read access privilege in the Calendar application you wish to merge with.

 

Once you exit the application the Calendars are no longer merged and will return to their normal state.

 

 

 

Username and Password                

 

Once you are added to the Intranet, your System Administrator will provide you with the Internet Site Address, as well as your Username and Password information through an invitation e-mail.  Enter the site address within your Internet browser, then enter your username and password in the two fields provided on the Intra.Net™ login screen. 

 

You may want to change the username and password that you were given to something safer and more personal, which may be easier for you to remember.  Changing your password can be done in My Settings - Changing Your Password.  To make sure only those with proper authorization have access to the system, you should not discuss your login information with anyone.

 

Remember, your Username and Password are case sensitive and should be entered with no spaces before or after. If you have forgotten your password and/or username, contact your System Administrator. 

 

 

Bulletin Board Topics, Threads and Replies

 

The Bulletin Board application is a centralized location to easily store and collect ideas, opinions, and suggestions within your Company on important work issues and projects.  A private electronic message center.  The Bulletin Board application is made up of three forms of communication: Topic, Thread, and Reply. 

 

A Bulletin Board Topic is the main area of discussion, which is made up of threads and replies.  The topic should prompt users to post threads and replies in response to it.

 

A Thread is a message or comment posted in response to the main topic.

 

A Reply is a message posted in response to a thread.

 

 

 

Preferred Home Page

 

The Preferred Home Page is the first web page you would like to see upon logging into your Intranet.  This page can be set to any Application, Home Page or Section that exists as long as you have been given access to that page within the intranet.  

 

If you do not have a Home Page selected, the Company Headlines page becomes the default home page for you. 

 

A User is able to set their Preferred Home Page within the My Settings area. An Administrator may set a User’s home page within the User Administration application. 

 

 

 

What’s New?

 

The What’s New? feature is located on the Company Headlines page, accessible by clicking on the Company Headlines link within the Content Browser.

 

Use the What’s New? feature on a regular basis to find out the latest documents that have been uploaded to the Intranet.  This feature is very helpful, as you may simply click on the document within the What’s New? listing to either view, download or modify it.

 

You may view the most recent files/documents that have been added to the Intranet by selecting the Last 24 hours link or click on the Last 7 days link, which lists the last week of documents that have been uploaded. The Title of the document, Author, and Section are listed for your convenience.

 

Through the My Settings - What’s New Summary, System Members have the ability to customize their Company Headlines page by adding their own Calendar, E-mail and Bulletin Board applications.  Use the Company Headlines page to your advantage by adding these applications on this page so that you only have to go to one location within your Intranet to be completely updated.

 

Add as many of these Applications as you feel necessary to keep you up to date on the latest information added to your Intranet.   Added applications will be visible on the right side of your Company Headlines page.

 

 

 

Plain Text Editor

 

The Plain Text Editor, an alternative to the IntraEditor™, is a simple text-writing tool that is quick and easy to use. Without any text formatting capabilities, the Plain Text editor is perfect for those documents that need no involved design. Macintosh Users or users running Linux or Solaris may only use this option.  Select the Plain Text Editor or IntraEditor™ within your My Section – My Settings – Editor & Language area.  Refer to IntraEditor™ in this glossary for more information.

 

 

 

Address Book

 

Your Address Book is a quick and simple way to add contacts to your E-mail application when composing a message.  Address Book contacts only require a First Name, Last Name and E-mail Address.  You may also access your Contact information, as well as System Member information from your Address Book.   Address Book contacts will not be added to your My Contacts application or any other Contact Manager application.