Please visit the our new (in progress)
Online User Guide
at
www.vialect.net

Start work immediately upon logging into your Intranet by accessing the My Section area.  It is located within the Content Browser, and automatically created for you once you were added to the Information Management System. 

The My Section area contains your own set of personal applications that no other User has access to, not even the System Administrator.  You are even able to add more Sections and Applications to this folder that are completely private.  User Access Rights cannot be assigned to the Sections or Applications that exist within your My Section area.

If you wish, you have the ability to change the name of your My Section area to a title more identifiable; however, the My Section area will always be situated at the top of your Content Browser, below Company Headlines.

This section is also equipped with an HTML page that you are able to post information to, such as important professional notes and information, family photos, or list links to important web or Intranet documents.  You may even set this page as your Preferred Home Page. Your My Section home page is completely private, and was automatically created for you within the system.

Access these applications by clicking on your My Section plus sign (+) within your Content Browser. The applications that may be available to you are: 

My Documents – Your own Intra.Net™ Document Manager application allows you to store, access, view, modify and manage a wide spectrum of your information.   All file types, text files, HTML files, audio, and video can be stored and managed here.  Create numerous versions of a document to aid in the creative process, as well as to aid in achieving a final product.  Add attachments to documents, and even notes.

My E-mail - The Intra.Net™ E-mail client application has an interface that allows you to access your own established POP3 and IMAP accounts, rather than requiring the creation of a new separate e-mail address.   Access all your mail in one centralized location. 

My Calendar - Manage your schedule and keep track of your appointments and tasks by utilizing the Intra.Net™ Calendar application. Not only can you keep track of your appointments but you can also Sync your Calendar with Outlook® and your Palm™ Pilot.  Categorize your daily Events; add file attachments, notes or reminders to them, even create Events occurring in other time zones.

My Contacts - The Intra.Net™ Contact Manager is the application that will assist you in storing and organizing your customer and associate contact information while remaining completely mobile.  Plan, track, group and automate your customer management in order to make the most of your leads.  The Intra.Net™ Contact Manager will always keep you up to date, simply sync it with your Outlook® and Palmä Pilot.  You can also attach important files and notes to your contacts if necessary. 

My Images - An easy to use graphic file storage area, which allows you to preview and organize your jpeg and gif images within one location.  Arrange your images in a fashion that is suitable for you. View high quality image thumbnails at a glance, or view the image full size. 

My Links - The Links Manager allows you to create and store important Web links in a central location for quick and easy access.  There is no need to log out of your Intranet to surf the web, simply add the link to your Links Manager so as to remain in your Intranet site. 

My Settings - Configure your personal Intranet information from your My Settings section.  Here, you are able to modify your personal details, including your username and password information, default E-mail address, default Time Zone, the ability to select an Editor style, select your Preferred Home Page as well as add Calendar, E-mail, and Bulletin Board applications to your What’s New? page. 

Note: For features and information on how to utilize these applications, please refer to that particular application within the Help Guide.

Modifying My Section Properties

Here you are able to change the name of your My Section area to something more personal or select another Icon for it.  Both changes will be visible within your Content Browser

Warning: Be aware that if you change the name of your My Section area within your Intranet, it will not correspond with the Intra.Net™ Help Guide, which may create confusion when seeking help. It will always be situated at the top of your Content Browser, below Company Headlines.

1.       Within the Content Browser, click on the lock located next to your My Section area.

2.       Select the Properties tab.

Note: Here you are able to modify your My Section name, as well as select an icon for the section.

3.       Within the Name field, enter a new name for your My Section area and/or select a new icon.

4.       Click Save Changes.

Note: Your My Section name and icon are now modified within your Content Browser.

Create My Section Headline Page

1.       Within the Content Browser, click on your My Section.

Note: Your My Section Headline page is visible.

2. Click the Edit button located to the top right of the document window.

Note: The IntraEditor™ or Plain Text Editor appears.

3.       Use the IntraEditor™ or Plain Text editor to create your Headline page.

Note: If you need help using the IntraEditor™, refer to Using the IntraEditor™ within the Help Guide.

View My Section Headline page

1. Within the Content Browser, click on your My Section area.

Note: Your My Section Headline page is visible.

2. To access the contents of this section, click the Section Contents button located to the top right of the document window.

Note: You have now accessed the Section Contents area, which will list your My Documents, My Contacts, My E-mail, My Calendar, My Links, My Images and My Settings as well as all the Sections and Applications that have been saved to your My Section area so far. 

3. If you wish to return to the My Section headline page, click View Headline to access the Headline Page at any time.

Note: You may also click on your My Section area within the Content Browser to view your My Section headline page.

“My Section” Section Contents

The Section Contents area, found within your My Section area, stores the Section’s sub - Sections and Applications.  The Section Contents button is visible on the MY Section headline page.  Within the Section Contents area, you are able to delete, rename, cut, copy, paste and create other Sections and Applications.

Create Sections and Applications within your “My Section” Section

Add more Sections and Applications to your My Section area that no other User has access to, not even the System Administrator.  This area can be considered your own private Intranet, which can be structured to your liking.

Note: User Access Rights cannot be assigned to the Sections or Applications that exist within your My Section area.

1. Within the Content Browser, click on your My Section area.

Note: Your My Section Headline page is visible.

2. Click the Section Contents button located to the top right of the document window.

Note: You have now accessed the Section Contents area, which will list your My Documents, My Contacts, My E-mail, My Calendar, My Links, My Images and My Settings as well as all the Sections and Applications that have been saved to your My Section area so far. 

3. Click the Create button located to the top right.

Note: The Create New Application dialog appears.

4. Select from the Create drop-down menu, the Section or Application to be added to your My Section area.  Your choices are:

ü       Section

ü       Calendar

ü       Image Manager

ü       External Application

ü       Contact Manager

ü       Email Manager

ü       Link Manager

ü       Document Manager

ü       Bulletin Board

5. Within the Name field, enter a name for the Application or Section.

Note: The Section you are in becomes the default section, and will be entered for you within the Located in field.  If you wish to add the Section or Application to another Section, select that section within the Choose Folder dialog.

6. Click on the Browse button.

Note: The Choose Folder dialog appears.

7. Leave the default section if that is the correct location for the Application or Section, or click on the desired section within the Choose Folder dialog.
8. From the list of icons available, select an icon that you feel best suits the Application or Section.

    9.  If you would like to create a personal shortcut to the Application or Section, check the Include in Quickbar   checkbox.

Note: You may set your own personal shortcut to frequently accessed Applications and Sections rather than navigating throughout the Content Browser to access them.  A Shortcut is your own personal quick link that no other system member is able to view.  Once the shortcut is created, it is located on one of the left Containers or tabs that you created; which container depends on the one you select from the drop-down menu. 

10. From the Select the Container drop-down menu, select the Container you would like the shortcut to be placed on.

Note: The Application or Section is now added to the Section Contents list, your Content Browser, as well as your Quickbar container.

Move Sections and Applications to your “My Section” Section

1. Within the Content Browser, click on the name of the Section to access the Section or Application that is to be relocated to your System Tools section.

Note: If you are not a System Administrator, you must have at least the Read, Post and Modify access rights within this section to perform this function.  Contact your System Administrator or someone who has Administrator privileges in this area.

Note: If the Section or Application sits at the root of the Company Headlines section, you must click on the Company Headlines section.  If the Section or Application sits within the System Tools section, click on the System Tools section.

Note: The Section’s Headline page is visible.

2. Click the Section Contents button located to the top right of the document window.

Note: You have now accessed the Section Contents area, which will list all applications that have been added to this Section area so far.

3. Check the checkbox next to the Section or Application that is to be relocated to your My Section area, and then click Cut.

Note: Your My Section Headline page is visible.

5. Click the Section Contents button located to the top right of the document window.

Note: You have now accessed the Section Contents area, which will list your My Documents, My Contacts, My E-mail, My Calendar, My Links, My Images and My Settings as well as all the Sections and Applications that have been saved to your My Section area so far.

6. Click the Paste button.

Note: The new Section or Application is now added your My Section section contents area, as well as your Content Browser.

Move Sections and Applications from your “My Section” Section to the Company Headlines Section or another Section

1. Within the Content Browser, click on your My Section area.

Note: Your My Section Headline page is visible.

2. Click the Section Contents button located to the top right of the document window.

Note: You have now accessed the Section Contents area, which will list your My Documents, My Contacts, My E-mail, My Calendar, My Links, My Images and My Settings as well as all the Sections and Applications that have been saved to your My Section area so far. 

3. Check the checkbox next to the Section or Application that is to be relocated to the Company Headlines section.
4. Click Cut.

Note: If you are not a System Administrator, you must have at least the Read and Post access rights within the new location to be able to paste the Section or Application within its current location.  Contact your System Administrator or someone who has Administrator privileges in this area.

5. Within the Content Browser, click on the Company Headline section (Root) or the name of another Section that is to be the new location for the Section or Application.

Note: If the section you are seeking exists within a Section, you must click on the Section’s plus sign to view the contents.  Once you have located the section, click on its name.

Note: The Section Headline page is visible.

6. Click the Section Contents button located to the top right of the document window.

Note: The Section or Application is now relocated to the Company Headline Section or to whatever section was selected.

Note: You also have the ability to assign User and Group Access Rights to this Section or Application.

Delete Sections and Applications within your “My Section” Section

Note: You cannot delete your My Settings application.

    1.  Within the Content Browser, click on your My Section area.

Note: Your My Section Headline page is visible.

Note: You have now accessed the Section Contents area, which will list your My Documents, My Contacts, My E-mail, My Calendar, My Links, My Images and My Settings as well as all the Sections and Applications that have been saved to your My Section area so far. 

Note: The Delete confirmation dialog appears.

Note: The Section or Application is now deleted from your My Section contents area.

Rename Sections and Applications within your “My Section” Section

Warning: Be aware that if you change the name of your My Settings application within your My Section area, it will not correspond with the Intra.Net™ Help Guide, which may create confusion when seeking help.

1. Within the Content Browser, click on your My Section area.

Note: Your My Section Headline page is visible.

2. Click the Section Contents button located to the top right of the document window.

Note: You have now accessed the Section Contents area, which will list your My Documents, My Contacts, My E-mail, My Calendar, My Links, My Images and My Settings as well as all the Sections and Applications that have been saved to your My Section area so far. 

3. Check the checkbox next to the Section or Application that is to be renamed.

4. Click Rename.

Note: The Rename dialog appears.

5. Enter the new name for the Section or Application.

Note: The Section or Application is now renamed within your My Section contents area, as well as the Content Browser.

Change the Icon for Sections and Applications within your “My Section” Section

1. Within the Content Browser, click on your My Section area.

Note: Your My Section Headline page is visible.

2. Click the Section Contents button located to the top right of the document window.

Note: You have now accessed the Section Contents area, which will list your My Documents, My Contacts, My E-mail, My Calendar, My Links, My Images and My Settings as well as all the Sections and Applications that have been saved to your My Section area so far. 

3. Check the checkbox next to the Section or Application that is to be assigned a new icon.

4. Click Change Icon.

Note: The Change Icon dialog appears.

5. Select a new icon for the Application or Section.
6. Click Save.

Note: The Section or Application is now displayed with the new icon within your My Section contents area, as well as the Content Browser.